Patient Relations Specialist (Part-time)

Bright Light Medical Imaging is a physician-led, multi-location imaging center where professionals don’t just work—they belong. We foster a supportive, team-driven culture that feels like family, where every member is valued, respected, and empowered to grow. With cutting-edge technology, opportunities for advancement, and a workplace built on integrity and compassion, our team loves coming to work each day. Employees here aren’t just colleagues; they’re part of something bigger—a community that truly cares. If you’re looking for a career where your skills are valued, your contributions matter, and you feel at home, Bright Light is the place for you.

WHAT WE ARE LOOKING FOR:

Location: Onsite Arlington Heights, IL
Schedule: Monday–Friday
Hours: Vary between 3:30 PM – 9:30 PM

WHAT A TYPICAL DAY LOOKS LIKE:

• Greet patients professionally and courteously, both in person and on the phone 


• Answering, screening and directing incoming calls as necessary  


• Assist patients with check in forms, maintain accurate patient records and collect and process applicable payments


• Perform clerical account processing while confidentially maintaining and protecting patient information by adhering to the HIPAA Privacy Rule 


• Scheduling and confirming of clinical appointments utilizing our medical records platform, Medics Premier 


• Ensure orders are correctly scheduled; name, exam type, referring provider, authorization request
  


• Assists with administrative support in collaborating with internal departmental teams


• Notify technologist of appointment arrivals, assist with patient flow


• Comprehension of standard insurance protocols for referrals, authorizations, co-payments, deductibles
  


• Obtain authorization for scheduled services, providing any required clinical documents if needed, notification made if financial clearance is not achieved in advance of appointed date
  


• Perform all other duties as assigned 


• Ability to alternate between prolonged periods sitting, frequent standing, lifting, reaching, stooping. Must be able to lift up to 15 lbs
  

QUALITIES YOU SHOULD POSSESS:                             

• Professional, positive customer focused attitude


• Solid, concise verbal communication skills 


• Exhibits composure in busy, fast paced environment


• Organized, with great attention to detail 


• Flexibility to adapt to change quickly; schedule disruptions, cancelled appointments 


• Ability to be resourceful and take initiative when issues arise


• Multitasking and time management skills, with ability to prioritize tasks 

EDUCATION, EXPERIENCE & REQUIREMENTS:   

• High School Diploma or GED Certificate 


• Relevant prior experience favored working in medical/office setting


• Prior data entry/word processing experience 


• Medical terminology knowledge is a plus 
  

BENEFITS & PERKS:

• Competitive pay and growth opportunities


• Paid on-site training


• 401(k) with company match, when eligible                                             


• Paid time off 
  


• Quarterly appreciation breakfast/Lunch