Program Administrator

Description

WHO WE ARE: Healthy Kids is not just another childcare provider. We are Inc. 5,000's fastest-growing provider of Early Learning, Before and After School, and Summer Camp Programs with over 100 locations and growing. We are a certified benefit corporation on a mission to reinvent accessible and affordable childcare for today’s families and create opportunities for our team to do what they love (and feel valued while doing it). Join our award-winning community and dive into a world of excitement, growth, and endless possibilities. Check out what it's like to work with us at healthykidsprograms.com/workwithus. 

We are seeking a highly organized, personable, and tech-savvy Program Administrator to support the daily operations of our daycare program. This key role serves as the first point of contact for current and prospective families and ensures smooth administrative processes across enrollment, communication, and marketing. The ideal candidate is warm, detail-oriented, and passionate about creating high-quality early childhood experiences.

JOB STATUS: Part-Time, Non-Exempt

PAY: $20.00 per hour

SCHEDULE: Monday - Friday (with occasional evenings or weekends as needed)

LOCATION: 565 Union Avenue

REPORTS TO:  Associate Executive of Early Childhood Programs 

JOB CONSISTS OF:

Registration & Enrollment

• Manage all aspects of the enrollment process—from initial inquiry to onboarding
• Maintain accurate and up-to-date student and family records
• Ensure compliance with all licensing and documentation requirements

Tours & Family Engagement

• Serve as the welcoming face of the program for prospective families
• Schedule and conduct engaging, informative tours of the facility
• Answer questions regarding curriculum, policies, and the enrollment process

Parent Communication

• Act as a liaison between families and program leadership
• Distribute newsletters, updates, and important announcements
• Assist in addressing parent concerns with professionalism and care

Marketing & Outreach Support

• Collaborate with the Director on marketing campaigns and outreach initiatives
• Help create flyers, brochures, and digital content (social media, Canva, etc.)
• Track inquiries and provide insights into marketing effectiveness

Requirements

QUALIFICATIONS:

• Must have an Associates or Bachelors degree in Early Childhood Education or a related field
• Must have a minimum of 2 years experience in administrative support, customer service, or program coordination (childcare/school setting preferred)
• Must have strong written and verbal communication skills
• Proficient with Microsoft Office, CRM/enrollment platforms, and design tools like Canva.
• Friendly, professional, and highly organized.
• Bilingual skills a plus!

WORK SCHEDULE AND ENVIROMENT: 

• Monday–Friday schedule (with occasional evening or weekend events as needed).
• Office-based role with regular interaction with children, families, and staff in a lively daycare environment.

PART-TIME PERKS:

• Telehealth Benefits: Stay healthy and happy with access to virtual care
• Vision Insurance: Keep your vision clear—because we want you to see your future with us!
• Dental Insurance: Smile bright with dental coverage that keeps you healthy from the inside out.
• AFLAC Supplemental Plans: Because we believe in going above and beyond to take care of our team.
• 401(k) for eligible employees: Yep, we're serious about your future too!
• Paid Sick Time Off: Because your health should always come first.
• On-Demand Pay: Why wait for payday when you can have your money when you need it?
• Career Development: Level up your skills and expertise on us!
• Growth Opportunities: We’re growing and we need people to grow with us!

Healthy Kids is dedicated to creating a workforce that promotes and supports diversity and inclusion. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Healthy Kids Programs makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, visit: healthykidsprograms.com