Program Assistant (Temporary)

Job Description

The UW School of Pharmacy has an opportunity for a Temporary Program Assistant, within the Doctor of Pharmacy program, that will support various initiatives within the Office of Student and Academic Services. Responsibilities for this position (Program Assistant (NE H NI SEIU 925 Non Supv)) include supporting the experiential education learning management system as well as the Canvas LMS, monitoring student compliance and communicating with students, supporting events, and assisting with student organization operations. This position will report to the Assistant Dean for Assessment & Accreditation and works closely with various members of the SAS faculty and staff including the teams of experiential education and academics/assessment, as well as with the Associate Dean for Professional Pharmacy Education.

Job Responsibilities:

Program Operations – 80% FTE

• Support Experiential Education Operations

  • Enter and manage data and profiles in CORE ELMS experiential education management system

  • Entering Experiential Availability

  • Reviewing Schedules and making rotation changes as directed

• Monitor student progress and compliance for various aspects of SAS including

  • Experiential education assignments and requirements

  • Monitor compliance for Professional Development/Co-curriculum

  • Manage U-World Compliance

• Manage Student Records in CORE & TargetX

• Support Course Evaluations and Program Assessment

• Manage Canvas pages

  • Current students

  • Incoming students

  • Professional Development

• Support SAS events including admissions days, wellness days, Professional Development events, etc.

• Support Student Organization operations

• Other duties as assigned

Communications management – 20% FTE

• Oversee the email inbox of the various SAS email boxes including professional development programs and serve as back-up for various other email inboxes

• Provide communication for students involving reminders pertinent to assignments for various SAS programs including experiential education, professional development (co-curriculum), and student organizations

• Manage the bi-weekly PharmD Bulletin

• Facilitate communication between students, practicum sites, the school, and other stakeholders as appropriate

Minimum Requirements:

• Bachelor’s degree in Education, Humanities, Social Work, Social Sciences, Life Sciences, Business, Communications, or related fields.

• 1 year of experience in program management or project management

• Strong teamwork orientation and focus; demonstrated experience in participating on high functioning and productive teams

•  Demonstrated proficiency in verbal and written communication with a variety of audiences

• Demonstrated ability to think creatively; solve problems efficiently; and adapt to an ever changing (educational or health care) environment

• Proficiency with office productivity software such as Microsoft Office (including Excel, SharePoint, OneDrive, Forms, PowerPoint, etc.).

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and any additional requirements listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Desired Qualifications

• Experience in project management and/or setting priorities and meeting goals for successful program operations, ideally in higher education

• Experience in or understanding of higher education operations including experiential education (clinical education), particularly in the area of pharmacy training

• Experience in or understanding of higher education processes and programs

• Master’s degree in Education, Social Work, or related fields

• Knowledge of University of Washington systems (SDB, MyFinancialDesktop, Ariba, Canvas, CastleBranch, CORE ELMS, etc.) or similar products.

Compensation, Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Shift:

Temporary or Regular?

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.