PT Scheduling Coordinator

Description

Position: Part-Time Scheduling Coordinator 

Status: Part-Time (up to 24 hours a week)  

Estimated Hours: Wednesday 9am-1pm, Friday 10am-4pm, Saturday 10am-4pm, Sunday 10am-4pm 

Reports To: Staffing Manager 

POSITION OVERVIEW 

The Part-Time Scheduling Coordinator position is an administrative and operational role, assisting the Staffing Manager with staffing events and scheduling tasks. This position will provide necessary support in monitoring staffing for events, as well as assisting with making schedules. The ideal candidate must possess a high attention to detail, be able to work under little to no supervision and be able to independently organize and prioritize daily tasks. Availability must include nights and weekends, with occasional holidays. 

RESPONSIBILITIES 

• Input events and shifts on Staffmate, as well as perform other scheduling tasks, in preparation for upcoming months 
• Act as Staffing Leader; managing call-outs, temp staff, etc. 
• Assist Staffing Manager with onboarding of new hires 
• Provide support with training and retention programs, including following up with new hires 
• Assist with organization and distribution of client tips to staff 
• Oversee monthly staff incentive program by accurately tracking employee timesheets and submitting to Staffing Manager 
• Calculate monthly shift minimums and provide reports to Staffing Manager 

Requirements

• Must hold a valid high school diploma or equivalent 
• Must be proficient in Microsoft Office 
• Prior staffing experience preferred, but not required 
• Ability to follow Patrick Properties standards, policies and procedures  
• Ability to be a clear thinker, analyze and resolve problems exercising good judgment and solution-based thinking  
• Detail oriented with the ability to prioritize and organize work assignments 
• Willingness to adapt as needed in a fast-paced office environment with the ability to multi-task 
• Ability to communicate effectively and work cooperatively and within all departments 
• Must possess mature, professional demeanor to interact with team   
• Must be a team player and be willing and able to jump in the trenches 
• Ability to be on time and have a flexible schedule 
• Ability to work without direct supervision and follow through to completion of assigned tasks