Receptionist

Receptionist
Location: Seamark Ranch, Green Cove Springs, Florida
Job Type: Monday – Friday (Full or Part Time)
Reports To: Office Manager / Director of Operations

About Seamark Ranch:

Seamark Ranch is a faith-based, nonprofit organization dedicated to providing nurturing homes and a supportive environment for children and families in need. Located on a beautiful working ranch in Green Cove Springs, Florida, we blend agricultural experiences, education, and Christian values to help children reach their full potential.

Position Summary:

We are seeking a warm, organized, and professional Receptionist to serve as the first point of contact for visitors, families, donors, and staff at Seamark Ranch. The ideal candidate will create a welcoming atmosphere, manage front desk operations, and provide essential administrative support to ensure the smooth operation of our office.

Key Responsibilities:

• Greet and welcome guests, staff, and residents in a courteous and professional manner


• Answer and direct incoming phone calls to appropriate staff members


• Manage front desk operations including mail distribution, deliveries, and scheduling appointments


• Receive and document in-kind donations, coordinate drop-offs, and issue donation receipts


• Sign in and track all visitors, including guests, volunteers, and contractors, in accordance with safety and security protocols


• Maintain a clean, organized, and welcoming reception area


• Assist with data entry, filing, and general clerical tasks


• Coordinate meeting space and schedule for staff and visitors


• Support event planning and donor communications as needed


• Maintain confidentiality of sensitive information related to residents and staff

Qualifications:

• High school diploma or equivalent or nearing completion.


• Good people skills.


• Excellent verbal and written communication skills


• Strong organizational skills and attention to detail


• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment


• Friendly and professional demeanor with a heart for service


• Commitment to the mission and values of Seamark Ranch


• Ability to multitask and handle interruptions with grace and efficiency