Executive Assistant for a Financial Services Company in the US (Home Based Part Time)

Coordinate and schedule all professional work calls.

Proactively review calendar layouts to identify and resolve scheduling conflicts.

Integrate personal and non-work appointments seamlessly around the established work schedule.

Audit team time entries within the work system to ensure completeness and accuracy.

Prepare daily or weekly briefings summarizing the upcoming schedule and highlighting necessary call preparation.

Compile team payroll hours and draft reports for final approval.

Maintain benefits-payable tracking spreadsheets and proactively flag discrepancies.

Coordinate and schedule yearly staff performance reviews.

Extract evaluation data from various internal systems to assist in review preparation.

Oversee and update the master staff schedule to ensure consistent operational coverage.

Manage end-to-end travel logistics and itineraries.

Provide ad-hoc assistance with coordinating personal appointments as requested.