Executive Assistant for a Technology Company in the US (Home Based Part Time)

Daily Tasks:

• Assist with day\-to\-day firm operations, including workflow management, deadline tracking, and monitoring key dates such as renewals, filings, and client deliverables

• Organize and maintain digital files, contracts, and records in accordance with the firm’s document management structure

• Support HR\-related activities, including onboarding checklists, contractor coordination, and upkeep of internal process documentation

• Coordinate with external stakeholders, consultants, legal partners, and vendors as required

• Manage complex and dynamic calendars for executives, including scheduling internal/external meetings, coordinating availability, and proactively resolving conflicts

• Handle email management, including triage, drafting responses, flagging priority items, and maintaining inbox organization

• Prepare and maintain executive documents, presentations, reports, and meeting briefs

• Support drafting correspondence, memos, follow‑up communications, and client outreach on behalf of the executives

• Maintain confidentiality and handle sensitive information with discretion

Working Shift:

• The shift will be 4 to 5 hours, flexible between 10:00am \- 6:00pm Eastern Standard Time 

"}},{"fieldLabel":"Must Haves","uitype":110,"value":"• This role is only open to Filipinos permanently residing in the Philippines
• Executive assistant experience
• Strong communication skills
• Ability to confidently use CRM systems for daily operations
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong technical aptitude (Tech\-savvy)
• Experience in scheduling meetings and managing calendars
• Professional communication skills
• Ability to speak with clients via phone for scheduling
• Ability to work with individuals working across Central EU and Eastern Standard time zones"},{"fieldLabel":"Nice to Haves","uitype":110,"value":"• Experience with Healthcare, Healthcare Tech, Insurance or Law firm
• Experience with Cleo Manager
• Spanish fluency"},{"fieldLabel":"Home Office Requirements","uitype":110,"value":"Please only apply for this role if you have the following home office requirements:

· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted."},{"fieldLabel":"Connect With Us","uitype":110,"value":"https://virtualcoworker.com.ph
https://virtualcoworker.com/our\-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual\-coworker"}],"isMobile":false,"iframe":"true","jobType":"Part time","applyName":"Apply Now!","zsoid":"8208015","FontFamily":"Arial, Helvetica, sans\-serif","jobOtherDetails":[{"fieldLabel":"Job Category","uitype":2,"value":"Virtual Assistant"},{"fieldLabel":"Work Schedule","uitype":1,"value":"Monday to Friday, 10:00am \- 6:00pm Eastern Standard Time"},{"fieldLabel":"Hours Per Day","uitype":2,"value":"Other – 5 to 7 hours per day"},{"fieldLabel":"Industry","uitype":2,"value":"Technology"},{"fieldLabel":"Client Location","uitype":2,"value":"USA"},{"fieldLabel":"Work Location","uitype":1,"value":"Home Based \- Philippines"},{"fieldLabel":"City","uitype":1,"value":"Ardmore"},{"fieldLabel":"State/Province","uitype":1,"value":"Pennsylvania"},{"fieldLabel":"Zip/Postal Code","uitype":1,"value":"19003"}],"headerName":"Executive Assistant for a Technology Company in the US (Home Based Part Time)","widgetId":"147741000000390320","isJobBoard":"false","userId":"147741000000027001","attachArr":[],"customTemplate":"3","isCandidateLoginEnabled":true,"jobId":"147741000071753013","FontSize":"12","googleIndexUrl":"https://virtualcoworker.zohorecruit.com/recruit/ViewJob.na?digest=mYhLPVmsdoeEYzvtj4AKbSF2gfjf2SYIGA0cCG9@vO0\-&embedsource=Google","location":"Ardmore","embedsource":"CareerSite","logoId":"idwop0ece2fcac21a443ba16938fb832bdc3b"}