Part-Time Accounts Payables Associate (CA Resident)

About Buhler Commercial Construction

Buhler Commercial is a full-service general contractor building projects throughout the bay area.   Commercial projects have many moving parts, and we aim to streamline projects to meet the customers goals.

Our strategic success is based on repeat clients and relationships with satisfied customers. We are known for our high standards of quality, professionalism, and our great team! We strive to maintain an extremely positive and enjoyable working environment throughout the company. We are looking to add a self-starting and positive individual who has progressive thinking and an open-minded approach to problem solving.

Position Description

As the Accounts Payables Associate, you will play a vital role in the operations of our construction company. You will be responsible for maintaining accounting processes to ensure the company's financial obligations are met accurately and in a timely manner. This role is a great opportunity for those seeking to launch their accounting career.

Position Responsibilities

Accounts Payable Associate:

• Receive, route, and track subcontractor pay applications and vendor invoices.


• Process subcontractor and vendor invoices in Foundation, ensuring accurate job and cost code allocation in accordance with established policies, procedures, approved budgets, contracts, and purchase orders.


• Coordinate with Project Managers to ensure timely review and approval of invoices and pay applications.


• Subcontractor and vendor correspondence to request monthly documentation such as insurance, certified payrolls reports, compliance forms, etc.


• Enter invoices and pay applications into the accounting system by job and cost code.


• Prepare weekly cash summaries and payables reports, confirming all required subcontractor documentation is in place prior to payment.


• Monitor and respond to subcontractor and vendor inquiries related to invoice status and payment disbursement.


• Review affidavits and project-specific lien waivers for accuracy and compliance.


• Respond to preliminary notice and payment-related information requests.


• Perform additional accounts payable–related duties as required.

Desired Skills

• Strong written and verbal communications skills.


• Able to work productively independently and as part of a team


• Excellent attention to detail

Qualifications

• California resident


• 1 year accounts payable experience (ideally in construction) preferred.


• Excellent written and verbal communication skills, including the ability to respond to questions from all levels of the organization.


• Self-motivated, takes personal accountability for a high level of performance, and enjoys a fast-paced, challenging work environment.


• Ability to work independently and complete duties and projects with little direct supervision.


• Demonstrated problem solving skills.


• Demonstrates the ability to accept constructive feedback


• Acute attention to detail and emphasis on accuracy.


• Ability to accurately work under pressure in meeting deadlines, by utilizing strong organizational and time management skills.


• Must be proficient with Excel, Word and Google Suite applications.

Compensation and Benefits:

• Hourly rate: $28–$33 per hour, depending on experience


• Accrued sick time


• 401(k) Matching

Job Type

• Part-time, remote position (California-based); quarterly in-office meetings may be required


• Core hours: 9:00 a.m. – 2:00 p.m., with additional hours as needed