Salary :
Activate JobCopilot
Role Overview
We are seeking a reliable, detail-oriented Virtual Assistant to support an early-stage founder who is balancing multiple projects simultaneously. This role focuses on inbox and calendar management, light operational support, and outbound scheduling responses, helping reduce daily context switching and freeing up founder time for higher-impact work.
The ideal candidate is highly organized, responsive, tech-comfortable, and confident communicating on behalf of the founder across email and online platforms. This is a backend-first role, with potential to grow into light client-facing coordination as the
business scales.
Role Type
● Part-time 20hours per week
● Pacific Time (PST) overlap required
● Long-term growth potential as responsibilities expand
Core Responsibilities
Inbox & Message Management
● Manage and organize inbox communications
● Draft and send responses on behalf of the founder
● Ensure timely replies to prospects, partners, and collaborators
● Flag priority or time-sensitive messages
Calendar & Scheduling Support
● Manage and maintain the founder’s calendar across multiple projects
● Coordinate calls and meetings via Calendly
● Send scheduling confirmations and follow-ups
● Keep calendars clean, accurate, and well-prioritized
Platform & CRM Support
● Respond to and manage inbound prospects on platforms such as:
○ Freelance marketplaces (e.g., proposal responses, scheduling replies)
○ CRM tools used for outbound and inbound sales activity
● Save and tag relevant roles or opportunities for review
● Log basic notes and keep records organized
Light Operational & Admin Tasks
● Take ownership of small, repeatable operational tasks
● Support workflow organization across multiple projects
● Assist with research, coordination, and follow-ups as needed
Client & Partner Coordination (Growth Area)
● As projects expand, assist with:
○ Scheduling and logistics for partnerships or events
○ Coordinating product samples, pickups, or basic admin logistics
● Communicate clearly and professionally with external partners when required
Tools & Platforms
● Google Workspace (Docs, Sheets, Gmail, Calendar)
● Calendly
● CRM tools (experience preferred, training provided)
● Freelance or marketplace platforms (experience a plus, not required)
Required Qualifications
● 3+ years experience as a Virtual Assistant, Executive Assistant, or Operations Assistant
● Strong written English and professional communication skills
● Excellent calendar and time management skills
● Comfortable drafting messages on behalf of an executive
● Highly organized, dependable, and proactive
● Able to juggle multiple projects without losing detail
Nice-to-Have / Future Growth Skills
● Experience supporting founders or early-stage startups
● Comfort handling light phone or video calls for logistics/admin purposes
● Interest in future expansion into social media or community coordination (not required
initially)
What Success Looks Like
● Inbox stays clean, responsive, and well-managed
● Calendar conflicts are eliminated and scheduling runs smoothly
● Founder spends less time on admin and context switching
● Opportunities and messages never fall through the cracks
$500 - $700 a month
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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