Residential Administrative Assistant

Position Summary:  Provide a high level of administrative support to the Residential Department  

Essential Responsibilities: 

· Review and Process Monthly Documentation

· Scan and electronically file documentation

· Submit attendance to accounting on a weekly basis 

· Coordinate and audit designated electronic health records for the department 

· Coordinate movers for client moves 

· Assists in scheduling home maintenance for staffed homes 

· Notarizing background checks as needed

· Compliance and Certification tracking for homecare providers and their designees

· Ensure that all homecare providers have a minimum of 2 trained and ready designees per individual served and maintain these trainings as needed. 

· Order supplies for the staffed residences 

· Assist in coordinating annual training days for residential department

· Assist with other assignments and projects as assigned

Qualifications: 

Education and Experience

· Associate’s degree or equivalent

· A minimum of two years’ experience as an Administrative Assistant or related Administrative role

· Ability to obtain Notary public certification within 60 days of hire

· Proficiency in Microsoft Office Suite and database systems

· Valid driver’s license and access to a safe operating vehicle during scheduled working hours

· $100,000/300,000 Automobile Liability Insurance

Skills and Abilities 

· Demonstrate a commitment to The Moore Center’s values

· Comply with all state, agency and department policies and procedures

· Possess strong time management and organization skills, including the ability to prioritize multiple tasks and ensure timely follow through  

· Ability to work independently and as part of an inter-disciplinary team.

· Demonstrate creative, innovative thinking and problem solving

· Interact effectively with people of varied educational, socioeconomic and ethnic backgrounds, skill levels and value systems

· Demonstrate excellent verbal and written communication skills

· Demonstrate proficiency in Microsoft Office, including Word, Excel, Outlook, and the ability to master new software 

· Interact effectively with people of varied educational, socioeconomic and ethnic backgrounds, skill levels and value systems

· Excellent written and oral communications skills

· Ability to work well under pressure