School Advancement Assistant - Part Time

SUMMARY

The Advancement Assistant is responsible for providing administrative support for the advancement office. This position assists the advancement office with preparing and organizing events, data entry, the creation of fundraising reports, and coordination of various advancement-related tasks.

The Diocese of Orlando four core values lay the foundation for the work performed by employees:

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
2. Respect: Affirming each person’s God-given dignity and uniqueness.
3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Assists with the development database to ensure the integrity of the data for mailing lists, correspondence, and reports.
• Prepares timely gift acknowledgement letters from donations and other mailings.
• Enters data and produces correspondence as assigned.
• On-site coordinator for all advancement team sponsored events.
• Coordinates, organizes and implements assigned advancement team events such as parent open houses, special programs, receptions, alumni gatherings, and presentations. 
• Maintains log of event details including compiling notes from post-event debriefs.
• Assist with other Advancement projects and programs.
• Assists with tracking budgets, ordering supplies, and managing files.
• Perform other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and/or EXPERIENCE

Associates degree with at least two (2) years’ experience in database management, event planning and fundraising. Experience with Raiser’s Edge or comparable database software preferred. Experience with Microsoft Office that includes Word, Excel with pivot table understanding; PowerPoint and Publisher.

OTHER SKILLS and ABILITIES

• Ability to multi-task and remain flexible in fast-paced environment. 
• Strong interpersonal, written, and verbal communication skills, including ability to produce clear, concise reports.
• Ability to successfully make public presentations individually or as a team member.
• Capable of articulating the school’s programs to the community.

WORKING CONDITIONS

The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. 

PHYSICAL REQUIREMENTS

The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (15 pounds).  

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.