Secretary - Languages, Linguistics & Comp. Literature

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Position Summary:

Florida Atlantic University is seeking a Secretary - Languages, Linguistics & Comp. Literature - Boca Raton, FL.

The part-time Secretary for the Department of Languages, Linguistics & Comparative Literature provides essential front‑office support, manages departmental communications, and maintains organized digital and physical records. This role assists students, faculty, and visitors; handles data and document processing across multiple university systems; and supports departmental scheduling, events, and daily operations. By ensuring smooth workflow and responsive service, the Secretary helps the department function efficiently and effectively.

Summary of Responsibilities:

• Office receptionist duties including: answering phone, responding to email and phone queries, greeting visitors, maintaining office supply inventory, making copies, scanning documents, organizing digital and physical files. Also included: submitting space allocation/scheduling requests, working with faculty to submit special-event permissions requests, keeping departmental room-booking calendars up to date, contacting Facilities Management with special requests, preparing new door nameplates with office hours for each academic term, and maintaining up-to-date faculty/staff phone trees.

• Department-wide document and data collection, and record-keeping (primarily in electronic format, but sometimes in physical format as well). Requires use of numerous online databases and portals, including Crystal Reports, Banner, LeapAhead, Course Leaf scheduling software, Canvas, Workday, Microsoft Teams, and others as they arise. Training will be provided for all job-related databases and portals. Includes the processing, organization, and maintenance of confidential student records (electronic and physical), department-wide data sets including book orders, class rosters, DIS title requests, discrepancy reports, academic warnings, SPOT reports, and final grade documentation.

• Student support duties, including: following up on student inquiries in all formats (email, phone, and in-person); serving as communication link between department, students, academic advisors, and Office of the Registrar; maintaining and updating student academic petitions as needed; communicating with faculty regarding permissions override requests; handling student queries regarding the foreign language requirement in coordination with the Department Coordinator.

• Provides support to Chair on an as-needed basis for special events planning and community outreach initiatives; assists with maintaining departmental website pages.

• Other job-related duties as assigned.

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Minimum Qualifications:

High school diploma and two years of appropriate experience required. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Salary:

$15.00 - $16.75 per hour.
Non-Exempt Support Personnel (SP)

College or Department:

A&L: Languages, Linguistics & Comp. Literature

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, part time between 8 a.m. - 5 p.m.

This position is 20 hours per week. The exact workdays and hours will be coordinated upon hire.

Application Deadline:

2026-02-16

Special Instructions to Applicant:

This is a part time position.

VETERANS’ PREFERENCE:
Applicants may claim Veterans’ Preference on their application. The applicant claiming preference is responsible for providing required documentation at the time of making an application in Workday for a vacant position, or prior to the closing date of the vacancy announcement. If an applicant qualifies for Veterans' Preference and the SP position, they are shown preference by the guarantee of an interview. Veterans’ Preference does not guarantee a job. For additional information, please visit https://www.fau.edu/jobs/resources/veterans/. For assistance, please contact Recruitment Services at [email protected].

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover Letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.