Site Coordinator

Job Description 

Job Title: Site Coordinator 

Company Name: CreaTV San Jose 

Job Details 

CreaTV San Jose is seeking a talented Site Coordinator for a part-time position. This role serves as the hub of daily operations and guest experience, ensuring the facility runs smoothly while providing a welcoming, responsive, and organized point of support for visitors, members, and internal needs.

Job Function

This role will report to the Client Services Manager within the Facilities department and is an on-site role based in San Jose, CA.  

Job Description 

This Site Coordinator serves as the hub of daily operations and guest experience, ensuring the facility runs smoothly while providing a welcoming, responsive, and organized point of support for visitors, members, and internal needs. 

Key Responsibilities 

• Monitor and respond to general inquiries via email in a timely and professional manner 

• Track and manage facility usage requests, ensuring accurate scheduling and communication 

• Provide excellent customer service and maintain professional, welcoming interactions with clients, visitors, and community members 

• Maintain and update internal databases and records to ensure accuracy and completeness 

• Utilize established templates to prepare contracts and related documentation 

• Perform basic room setups for clients, including arranging tables, chairs, and other requested configurations 

• Conduct facility tours for prospective clients and community members, highlighting available spaces and services 

• Monitor and replenish consumable inventory, including office supplies, copy paper, paper towels, soap, and related items 

• Perform routine inspections and maintain cleanliness of shared spaces, including periodic cleaning and organization of the facility refrigerator 

• Support general day-to-day operations to ensure a smooth, organized, and welcoming environment 

• And other duties as assigned. 

This job description is intended to convey information essential to understanding the scope of the Site Coordinator position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Duties and expectations may be subject to change. 

Qualifications 

• At least 2 years strong customer service experience. 

• Dependable team member who consistently shows up on time and prepared to contribute. 

• Excellent organizational and multitasking skills. 

• Strong communication and interpersonal abilities. 

• Detail-oriented with the ability to manage multiple priorities and meet deadlines. 

Other Requirements: 

• Manual dexterity and coordination  to operate small push buttons, keys and switches associated with electronic devices and computers. 

• Ability to operate video equipment during productions and education courses. 

• Proficiency in database use, basic web maintenance, mac office software, spreadsheet programs and desktop publishing. 

• Able to work a flexible work schedule including evenings and weekends. 

Compensation 

 This is a part-time, non-exempt (hourly) position. The anticipated work schedule is a minimum of 10 hours per week, not to exceed 25 hours per week, based on business needs. 

The hourly rate for this position ranges from $31.23 to $33.83 per hour, depending on qualifications and experience. 

As a non-exempt employee, you will be eligible for overtime pay in accordance with applicable California law for all hours worked in excess of 8 hours in a workday or 40 hours in a workweek, as well as for any other overtime provisions required by state law. 

Application Instructions 

submit your resume, cover letter, and any additional supporting materials through this portal. 

Qualified candidates will be contacted directly for next steps. We appreciate your interest in joining CreaTV San Jose and look forward to reviewing your application. 

Equal Employment Opportunity Statement 

CreaTV San Jose is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.