Special Events Assistant (Seasonal Part-time)

Ability to lift up to 40 pounds for event set-up and strike
Availability to work evenings and weekends
Valid driver’s license (preferred; not required)
Comfortable working in a fast-paced, public-facing environment

Schedule: 15-20 hours per week; includes daytime, evening, and weekend hours
Season: Memorial Day through Labor Day (start and end dates flexible)
Location: Pittsfield, MA

About Barrington Stage Company:

Barrington Stage Company (BSC) is an award-winning professional theatre located in the heart of the Berkshires. Our mission is threefold: to produce compelling, top-quality theatre; to develop new plays and musicals; and to engage our community through vibrant, inclusive education and outreach programs.

Barrington Stage is committed to creating a diverse and inclusive environment. We strongly encourage candidates of color, and/or from diverse backgrounds/underrepresented groups to apply.

Position Overview: 

BSC seeks an organized, personable, and reliable Special Events Assistant to support our Development team. This is a hands-on, hospitality-focused role centered on donor and patron experience, including working in the Patron Lounge, assisting with parking logistics, and supporting on-site events and receptions.

The Special Events Assistant works both front-of-house and behind the scenes to help ensure that donors, business partners, and patrons feel welcomed, cared for, and appreciated throughout their experience at all BSC events and activities.

This position is ideal for someone who enjoys working with people, thrives in an active environment, and has an interest in theatre, events, or nonprofit fundraising.

Primary Responsibilities:

Patron Lounge & Front of House Support

• Set up, host, and break down the Patron Lounge during performances


• Greet and engage donors, board members, and VIP patrons in a warm, professional manner


• Assist with light food and beverage service pre-show and/or during intermission


• Ensure the lounge is clean, organized, and welcoming before and after each performance

Events & Receptions

Assist with set-up, execution, and strike for special events, including:

• Opening night donor parties 


• Receptions


• Gala-related support 


• On-site support at dinners, parties, and donor gatherings


• Assist with event clean-up and post-event wrap-up


• Other event-related tasks as assigned to support the Development team

Parking Support

• Assist with and direct VIP donor parking on select performance and event nights


• Help manage arrival flow and answer patron questions as needed
  

Requirements:

• Ability to lift up to 40 pounds for event set-up and strike


• Availability to work evenings and weekends


• Valid driver’s license (preferred; not required)


• Comfortable working in a fast-paced, public-facing environment

Skills & Qualities:

• Friendly, upbeat, and professional demeanor


• Strong customer service and interpersonal skills


• Able to take direction, problem-solve, and adapt as needs arise


• Comfortable engaging with donors and patrons of all backgrounds