Studio Administrator

Introduction

At AREA 17, we believe we can help the world be more open, resilient, and optimistic. We work with clients we trust and admire across various industries, including Saint-Laurent, OpenAI, the International Energy Agency, Fondation Louis Vuitton, and The New York Times. We build long-term partnerships with clients by delivering value through brand, experience, and technology.

Operations is not just how we run the business—it’s how we enable our teams to thrive and deliver their best work. Our Operations team sets the financial, people, and systems standards that sustain our studios and make long-term client partnerships possible.

As Studio Administrator, you will bring this mission to life at the local level. You will be the point person for ensuring our studio environment is professional, welcoming, and functional, while supporting the broader Operations team on finance, people, and systems tasks. You’ll be a friendly face that represents AREA 17 to visitors, guests, and candidates while ensuring our studio runs smoothly. 

This is a part-time role (16-20 hours per week) that requires on-site presence.

Key responsibilities

Your main focus will be to maintain a professional, fun, functional, and safe studio environment. As the focal point for all studio-related inquiries, special projects, and routine maintenance, including but not limited to:

Studio experience and environment

• Maintain a pleasant and functional work environment by keeping the studio tidy, organized, and well-stocked
• Oversee vendors and building services (cleaners, garbage removal, maintenance, deliveries, plant care, etc) and escalate issues when needed
• Ensure conference rooms, supply closets, kitchen, and common areas are clean, organized, functional, and fully stocked
• Inventory and order supplies, as needed and approved by Operations and Leadership 
• Receive guests, sort mail and packages, answer main phone line, and sort generic inquiries submitted to our contact form
• Support execution of in-studio events, such as meetings, meals, happy hours, and gatherings

Operational support

• Collaborate with Finance Lead to track local purchases and sutdio expenses, manage invoices, and ensure timely reporting of receipts
• Collaborate with People Lead on HR-related tasks, such as onboarding logistics, contract administration, and coordinating with external providers
• Collaborate with Systems Lead on tools, IT troubleshooting, and vendor coordination
• Assist with maintenance and troubleshooting of studio equipment, such as conferencing equipment, printer, coffee machine, etc. 

• Support studio enhancements or special projects, as needed

Special projects and enhancements

• Support local implementation of global operations initiatives, as directed by Finance, People, or Systems leads
• Contribute to special projects that improve the studio environment, team experience, or operational efficiency

What we’re looking for

We are looking for a proactive and detail-oriented team member. This position requires strong organizational and communication skills, a friendly and professional demeanor, and the ability to handle multiple tasks with calm and efficiency. 

We are looking for someone with an understanding of the energy and rhythm of a fast-paced, creative workplace and who enjoys playing a key support role that helps everything run smoothly. Experience working in a digital agency, creative studio, or similar setting is a plus, but not required.

This is an in-person role based in our Brooklyn studio, and will require presence onsite to support the day-to-day operations of the space and our team. The schedule will be 2 days per week, on Tuesdays and Thursdays from 9am-6pm, with a 1 hour break for lunch. 

We are looking for someone with the following capabilities. If these resonate with you, and you’re excited to contribute to a vibrant, values-led team, we encourage you to apply:

• Adaptable problem-solver. You are quick on your feet and unfazed when plans change. You assess a situation, prioritize, and move forward calmly and efficiently. Whether it’s juggling vendor appointments or troubleshooting a tech issue, you are resourceful and solution-oriented. 
• Collaborative communicator. You communicate clearly and kindly, whether over email, in person, or when liaising with external vendors. You know how to listen, when to take initiative, and when to ask questions. You bring positive energy to the room and create a welcoming experience for anyone who walks through the door. 
• Organized and thorough. You love a good checklist, calendar, or label-maker. You spot what needs doing before someone has to ask. From keeping supplies stocked to managing shared spaces, your eye for detail and pride in process helps the studio feel intentional and cared for. 
• Independent self-starter. You take initiative and don’t wait to be told what needs doing. You’re dependable, proactive, and able to work independently on recurring tasks or new projects. You see where you can make things better—and you do.

This is a great role for someone who is starting out in their career and curious about the agency environment. You will have the opportunity to work across the Operations team and engage with the full local team in the studio.

At AREA 17, you will find a mission-driven studio environment that values craft, creativity, and collaboration. You will have opportunities to shape not only projects, but also how technology is practiced and taught within our organization and beyond. You will be a part of a multidisciplinary team that is deeply committed to quality and continuous learning. 

Compensation for this role will be $25 USD per hour. The expected schedule is 16 hours per week (two 8-hour days per week).