SWIM LESSON COORDINATOR

Description

Dive into a rewarding opportunity with the YMCA as our Swim Lesson Coordinator, where your passion for water safety and youth development comes to life! Under the guidance of the Associate Executive Director, you’ll oversee and elevate our swim lesson program in alignment with the Y Swim Lessons V6 and Safety Around Water curriculum. In this engaging, hands-on role, you’ll blend leadership with impact — dedicating approximately 14 hours weekly to program administration and another 14 hours to actively teaching group and private swim lessons, plus lifeguarding as needed.

 ESSENTIAL FUNCTIONS:

• Manage/teach swim lessons in group lessons and private lessons.
• Manage and complete the Swim Instructors' payroll.
• Ability to establish and maintain an effective working relationship with fellow instructors and supervisors; to deal courteously and firmly with students and parents; and demonstrate good judgment, tact, and courtesy.
• Manage class scheduling, flyers, and data entry for the swim lesson program.
• Schedule swim instructors for class assignments
• Handle all administrative duties associated with the Swim lesson program.
• Carry out the YMCA commitment for the Safety around water program
• Manage rosters in Daxko data system by inputting classes, managing classes, and pulling rosters and reports.
• Knows and reviews all emergency procedures and responds to emergency situations immediately in accordance with YMCA policies and procedures; completes related reports as required
• Schedule and lead in service training at a minimum of 4 times a year. 
• Identifies and celebrates the successes of members and program participants.
• Provides the swim lesson instructors the tools they need to succeed, such as progression/attendance sheets, mid-term progression forms, and end-of-session certificates, according to the YMCA V6 toolkit.
• Send welcome emails and parent orientations, and communicate with the participants on session dates and makeup lesson dates if needed.
• Works with Marketing and assists with updating the website for events and session dates
• Manages participants in Daxko and removes participants from the waitlist as needed.
• Manage class numbers by moving participants as needed for low-participant classes.
• Adds classes as needed to increase participant numbers.
• Assist with preparing and tracking swim lesson registrations in relation to the budget.
• Track and organize our swim program participant report cards for each session
• Implement and maintain an engagement process for growth, communication, and advancement of swim levels.
• Must be present and available to speak with parents on the first and last class date for each session, along with greeting and welcoming participants to class.
• Make sure all appropriate equipment and instructional materials are available and used appropriately.
• Provides timely and accurate feedback to participants or guardians about their progress and skills needed to progress
• Maintains required instructional certifications
• Assists with finding staff coverage for shifts
• Maintain a high level of member service by answering questions and problem-solving
• Order supplies needed in accordance with approval
• Assist with guarding when needed
• Knowledgeable in all stages of progression within teaching swim lessons
  from age 6 months and up

Requirements

Qualifications:

• Must be 18 years of age with a high school diploma or GED
• Must have one to three years of experience teaching swimming lessons
• Must have certification in CPR
• Current YMCA Swim Lesson certification in core area or American Red Cross Water Safety Instructor certification
• An understanding of facility policies, procedures, and rules.
• Must present a professional, mature image, and have excellent interpersonal communication skills
• The Y will certify this Swim Coordinator position as a YMCA Swim Lesson Instructor v6. (Within 120 days of hire)
• Lifeguard certification
  

YMCA COMPETENCIES (Leader):

Mission Advancement: Accepts and demonstrates the Ys values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fundraising.
Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.
Operational Effectiveness: Makes sound judgments and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work, and actively participates in meetings. Follows budgeting policies and procedures and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.
Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness
to change and seeks opportunities in the change process. Accurately assesses personal feelings, strengths, and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

JOB TITLE: Swim Lesson Coordinator

FLSA STATUS: Part-time, non-exempt

JOB CODE: SWM LSN COORD

JOB GRADE: 8 (SAP - 2024) $14.40 - $18.00/hour

REPORTS TO: Associate Executive Director

LEADERSHIP LEVEL: Leader

REVISION DATE: 05/01/2025

PRIMARY FUNCTION/DEPARTMENT: Aquatics