Temporary Part-Time Mailing Specialist

Position Summary:

The Mailing Specialist is responsible for preparing, processing, and distributing mail and packages efficiently and accurately. This role ensures compliance with postal regulations, manages bulk mailings, operates mailing equipment, and provides support for internal and external communications. The ideal candidate is detail-oriented, organized, and able to meet deadlines in a fast-paced environment.

Schedule 10:00am-3:00pm Monday – Friday 

This is a 3 - 6 month temporary role 

Key Responsibilities

• Prepare and process outgoing mail, ensuring correct postage, labeling, and timely delivery.
• Operate and maintain mailing equipment such as postage meters, inserters, folders, labelers, and scanners.
• Manage bulk mailings, direct mail campaigns, and special projects in compliance with USPS and shipping carrier requirements.
• Track, log, and maintain records of shipments, deliveries, and postage usage.
• Coordinate with vendors, couriers, and postal services for scheduled pick-ups and deliveries.
• Monitor inventory of mailing supplies (envelopes, labels, boxes, postage, etc.) and reorder as necessary.
• Ensure accuracy and confidentiality when handling sensitive documents and information.
• Provide support to other departments with document preparation, printing, and mail distribution.
• Other duties as assigned

Qualifications

• High school diploma or equivalent
• Previous experience in mailroom, shipping/receiving, or administrative support is a plus.
• Strong organizational skills with attention to detail and accuracy.
• Ability to lift and carry packages (up to [insert weight, e.g., 40 lbs.]) and stand for extended periods.
• Basic computer skills, including familiarity with Microsoft Office and mailing/shipping software.
• Excellent communication and time management skills.

Work Environment

• Office and mailroom setting with frequent physical activity (lifting, moving, and standing).