Temporary Part Time Office Coordinator

Temporary Part Time Office Coordinator

(12 Week Maternity Leave Coverage)

Position Overview

ReachMobi is seeking a part time Office Coordinator to support our Bonita Springs, Florida office during a 12-week maternity leave coverage period. This role helps ensure the office runs smoothly day to day by maintaining an organized, welcoming, and well-functioning workspace for our team.

This position includes administrative support, coordinating office needs, managing catering, and helping maintain a clean and organized office environment.

The Office Coordinator will work closely with leadership and HR to support office operations and employee experience. This position will report to the Sr. HR Director. Ideal for someone between roles, returning to the workforce, or seeking a short term flexible position.

Key Responsibilities

Office Operations & Facilities

• Maintain an organized, welcoming, and functional office environment
  • Ensure desks, meeting spaces, whiteboards, equipment, and shared spaces are tidy and well maintained
  • Perform light office upkeep such as wiping surfaces, organizing common areas, loading/unloading the dishwasher, and keeping kitchen areas clean
  • Order and maintain office supplies, snacks, and kitchen inventory
  • Set up new employee workstations including desks, name tags, and welcome packets
  • Coordinate with IT to ensure computers, monitors, and phones are ready for new hires
  • Manage key card access for employees
  • Assist remotely with administrative support for the Philadelphia office as needed

Catering & Kitchen Management

• Coordinate catering orders approximately three times per week
  • Set up and clean up catered meals
  • Keep kitchen areas stocked and organized including coffee machines, refrigerator, and dishwasher
  • Maintain a weekly supply list for office and kitchen needs

Front Office & Customer Experience

• Greet visitors, candidates, and vendors in a professional and friendly manner
  • Answer and direct incoming calls when needed
  • Help maintain a positive and welcoming office atmosphere for employees and guests

Office Culture & Events

• Assist with planning small team events, lunches, and office activities
  • Partner with HR and recruiting to support employee engagement initiatives
  • Help maintain the overall look and feel of the office including décor and common spaces

Administrative Support

• Sort and distribute incoming mail and packages
  • Assist with travel coordination including booking flights, hotels, and rental cars when requested
  • Maintain office files and assist with document organization
  • Track and support basic office facility expenses and purchases
  • Assist with occasional special projects as needed

Candidate Qualifications

• 2+ years of experience in an administrative, office support, or coordinator role
  • Experience in a professional office environment preferred
  • Comfortable using Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Experience in startup, tech, or fast paced environments is a plus but not required

What We Are Looking For

Organized: Able to manage multiple tasks and keep the office running smoothly

Friendly & Approachable: Enjoys interacting with people and creating a welcoming environment

Reliable: Takes ownership of responsibilities and follows through

Adaptable: Comfortable supporting a variety of tasks as needs arise

Resourceful: Able to solve problems and figure things out independently

Position Details

Part time temporary position (25 to 30 hours per week)
Flexible daytime schedule. Example shifts include 9am to 2pm or 10am to 3pm. Split shifts may also be considered if needed.
12-week maternity leave coverage
Location: Bonita Springs, Florida office