TMS Coordinator (Part-Time) Evenings

Description

Location: Mindfully Fairfield – 1251 Nilles Rd., Suite 5, Fairfield, OH 45014
Pay Rate: $18.00–$19.50 per hour
Schedule: Cover 4pm-7pm shifts - part-time

About the Role

Mindfully Psychiatry is seeking a dedicated TMS Coordinator to join our growing team in Fairfield, OH. Reporting directly to Dr. Jonathan Cole, Psychiatrist, and working alongside our Psychiatric Nurse Practitioners, this full-time position is critical to the success of our Transcranial Magnetic Stimulation (TMS) program and overall patient experience.

We welcome applications from Medical Assistants (MAs) as well as non-MA candidates with relevant experience in mental health, medical administration, or patient care coordination.

Key Responsibilities

• Administer TMS treatments under provider direction
  
• Schedule and follow up on TMS referrals and consults
  
• Submit same-day insurance claims
  
• Conduct weekly patient assessments and manage remapping after week 1
  
• Update patient accounts with insurance or balance information
  
• Maintain the TMS Process Manual and order treatment supplies
  
• Ensure timely documentation of treatment records and provider notes
  
• Coordinate with Dr. Cole regarding patient care, audits, and concerns
  
• Act as liaison with Brainsway and lead training initiatives pre- and post-implementation
  
• Support TMS marketing efforts
  
• Assist with general psychiatric administrative duties (phones, scheduling, ROI requests)
  
• Ensure timely follow-up on voicemails, emails, and faxes
  
• Maintain and manage a calendar for TMS treatments and provider coverage
  
• Perform other duties as assigned
  

Qualifications

• Prior experience in a healthcare, behavioral health, or clinical setting
  
• Strong organizational and multitasking skills
  
• Ability to communicate effectively with patients and providers
  
• Comfort with medical software, EMR systems, and insurance billing
  
• Experience in TMS or neurostimulation is a plus
  
• Medical Assistant certification is a plus, but not required
  

Why Join Mindfully?

• Growth Opportunity: As the sole TMS Coordinator, you’ll gain specialized experience in TMS protocols, device management, and patient care, with the potential to grow your role as services expand.
  
• Supportive Environment: You’ll work closely with a collaborative, patient-centered team committed to compassionate and evidence-based care.
  
• Inclusive Culture: Mindfully Behavioral Health is proud to be an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees.
  

Learn more about our team and mission: https://mindfully.com/join-our-team

Requirements

Mindfully Behavioral Health is proud to be an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as defined by applicable federal, state, or local laws.

This policy applies to all employment practices within our organization, including recruitment, hiring, promotions, terminations, compensation, benefits, and training. Reasonable accommodations will be made for qualified individuals with disabilities unless such accommodations would cause undue hardship.