Truck Sales & Rental Administrative Assistant (Part-Time)

Position Summary

The Truck Sales & Rental Administrative Assistant plays a critical role in keeping our operations running smoothly. This position will support the Truck Sales team and coordinates logistics for our drivers on the Rental team, ensuring timely vehicle deliveries, pickups, and seamless communication between departments.

Key Responsibilities

• Coordinate driver schedules, routes, for drop offs and pickups


• Communicate with customers regarding rental agreements, delivery updates, and general inquiries


• Assist in maintaining accurate records for truck sales and rentals


• Assist the Truck Sales team with administrative tasks including data entry, filing, and documentation


• Track vehicle availability and update inventory systems accordingly


• Assist with processing rental contracts and ensure compliance with company policies


• Support invoicing, billing, and related paperwork for sales and rental transactions


• Collaborate with service, parts, and finance teams to ensure smooth hand-offs and customer satisfaction


• Handle incoming calls, emails, and other communications in a professional and timely manner

Qualifications

• 2+ years of administrative experience, preferably in a logistics, transportation, or sales environment


• Strong organizational skills with the ability to manage multiple priorities


• Excellent written and verbal communication skills


• Proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with inventory or CRM software a plus


• Ability to work independently and as part of a team


• Customer-focused mindset with strong attention to detail