VCA Event & Volunteer Coordinator

VCA Event & Volunteer Coordinator 

Position Type: Part-Time, 20 hours per week, Year-round 
Reports to:  Enrollment Director 

Position Overview 

The Event & Volunteer Coordinator plays a key role in creating meaningful, well-executed events and cultivating a strong, engaged volunteer community. This individual is highly organized, people-focused, and thrives in a fast-paced environment. The coordinator will plan and execute events from start to finish while recruiting, training, and supporting volunteers to ensure a positive and impactful experience for all involved.

Key Responsibilities 

Event Planning & Execution 

• Plan, coordinate, and execute school events through completion, including timelines, and logistics. 

• Assist with event marketing 

• Prepare event materials such as signage, schedules, programs, and supplies 

• Coordinate with staff, and vendors to ensure smooth event execution 

• Manage event budgets, track expenses, and ensure cost-effective planning 

• Provide day-of event leadership and troubleshoot issues as they arise,  

• Serve as a primary point of contact for event-related and volunteer communications 

Volunteer Coordination 

• Staff Liaison for VCA Parent Association 

• Recruit, train, schedule, and support volunteers for events and ongoing needs 

• Clearly communicate expectations, roles, and responsibilities 

• Build positive relationships with volunteers and create a welcoming, appreciative culture 

• Maintain volunteer records, schedules, and communication (SignUp Genius) 

• Recognize and thank volunteers for their service and contributions 

Spirit Wear 

• Lead Spirit Wear program (ordering, sales, and delivery) 

Qualifications & Skills 

• Proven experience in event planning, volunteer coordination, or a related role 

• Strong organizational and time-management skills with excellent attention to detail 

• Exceptional interpersonal and communication skills 

• Some physical lifting  

• Ability to manage multiple projects simultaneously and meet deadlines 

• Calm, solution-oriented approach in fast-paced or high-pressure situations 

• Comfortable leading groups and providing clear direction 

• Proficiency in basic office and project management tools (email, calendars, spreadsheets, databases) 

Education & Experience 

• Experience preferred 

Personal Attributes 

• People-centered and service-oriented 

• Flexible, adaptable, and dependable 

• Positive, collaborative team player with a heart for excellence and hospitality 

Experience Preferred