Volunteer Coordinator (Part-time)

Institutional Overview

Nestled in 25 acres of beautiful gardens, Philbrook Museum of Art is a 1920s Italianate Villa featuring a dynamic and ambitious program of rotating exhibitions and galleries with selections from an actively growing collection of approximately 15,000 objects. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection.

Position Overview

Philbrook Museum of Art seeks an organized, enthusiastic, and people-oriented Part-Time Volunteer Coordinator to support Philbrook’s dynamic volunteer program. This role is responsible for recruiting, onboarding, training, and retaining a diverse group of volunteers to enhance the visitor experience and support various departments. This role will serve as the volunteer point of contact for programs and special events. The Volunteer Coordinator acts as a key liaison between Philbrook staff and volunteers, ensuring a positive, meaningful, and mission-aligned experience for all. This role requires the joy of working with people and a passion for our mission.

Essential Responsibilities

Networking, Recruiting, & Onboarding:

• Develop and implement strategies to attract a diverse pool of volunteers. 
• Manage volunteer applications, conduct interview, and oversee volunteer orientation sessions. 
• Collaborates with administrators and department leads to determine organizational needs.
• Attends community events to network and recruit volunteers.
• Keeps volunteers engaged, supported and motivated; plans volunteer events and appreciation.

Administrative & Project Management:

• Prepares volunteer roles for special events and programs in a timely manner.
• Prepares and maintains procedural and training manuals/policies. 
• Maintains accurate records in the volunteer management system. 
• Tracks hours and produces regular reports. 

Relationship Management:

• Builds and maintains strong relationships with coworkers across departments to adequately fill the needs of the organization. 
• Collaborates with appropriate administrators to coordinate volunteer operations and activities.

Equivalent Education/Experience

• High School diploma or equivalent with a combination of education, training, and experience.
• Experience in the areas of volunteer coordination, public-facing service, management and volunteer recruitment.

Knowledge/Skill/Ability

• Creative thinking skills, initiative, and desire to work independently and collaboratively
• Strong analytical skills and communication skills both written and verbal
• Goal-driven and motivated
• Proficiency in Microsoft Suite required
• Attention to detail and excellent organizational skills
• Ability to handle confidential information with discretion
• Ability to handle stress or sudden changes; able to pivot under pressure
• Professional attitude and pleasant demeanor with colleagues, volunteers, and visitors

Schedule & Pay Information:

• Part time hours; approximately 25 hours per week 
• Some evenings and weekends required to support volunteerism
• Starting pay $16 - $20 per hour, depending on experience and skillset

Cover Letters appreciated.

Criminal background check required.

Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.