Warehouse Administrative Assistant

Description

Are you looking for a fun and dynamic role where every day is different? Do you enjoy collaborating with different teams and playing a key role in keeping operations running smoothly? If so, we have the perfect opportunity for you!

As a Warehouse Administrative Assistant, you’ll be an essential part of our warehouse team, assisting with incentive pay calculations, order documentation, and other vital records. You’ll work closely with Shift Supervisors, the Safety Specialist, and the Wellness Committee, ensuring everything is accurate, efficient, and well-coordinated.
 

What You’ll Love About This Role: 

· Variety – No two days are exactly the same! You'll assist multiple departments and tackle different tasks daily.

· Collaboration – Work alongside supervisors, safety specialists, and wellness teams to support warehouse operations. 

· Impact – Your keen attention to detail and organizational skills will help keep our operations running smoothly.
 

Why Certco? Our role offers:

• Competitive salary
• Voted as Madison's 2024 Top Workplace
• Robust wellness program with gym reimbursement, chair massages, on-site fitness center and weekly on-site chiropractic care to name a few  of the amenities we provide.
• Sponsorship of walks, runs, sports teams, and exciting company  events like picnics, Christmas parties, and pro soccer games.
• Opportunities for advancement!
• Amazing company culture!
• Growing, thriving company - job security!

2024 Top Workplace

Certco has been recognized as a Top Workplace in Wisconsin by the Wisconsin State Journal for 2024! This award reflects our commitment to fostering a positive and supportive work environment. Our culture, which is built on teamwork, integrity and passion, sets us apart. As we move forward, we will continue to invest in our people and maintain our top workplace status.

This is a great opportunity for someone who enjoys structure, efficiency, and teamwork while contributing to the success of a fast-moving warehouse environment.

Ready to be a part of a team that values your contributions? Apply today!

Requirements

Schedule: Monday - Friday 

Hours: 7am - 12pm

Position Summary

The Warehouse Administrative Assistant is an essential piece to the warehouse team, supporting operations through accurate data management and administrative coordination. As a Warehouse Administrative Assistant, you will play a key role in processing incentive pay calculations, order documentation, and other essential records. This position requires strong attention to detail, efficient data entry skills, and a collaborative mindset. In addition to supporting warehouse operations, you will assist the Safety Specialist, Shift Supervisors, and Wellness Committee with various administrative tasks to ensure smooth and efficient workflows. This role is ideal for someone who thrives in a structured environment, values accuracy and efficiency, and enjoys contributing to the overall success of the warehouse team.

Essential Job Functions

• Data entry and accurately calculate incentive pay for warehouse personnel
• Monitor and report on warehouse staff productivity, presenting findings to supervisory teams
• Engage with warehouse staff to elucidate the calculation methodology of their incentive pay, ensuring clarity and transparency
• Serve as the nexus for information flow, ensuring timely and precise communication to supervisors and the payroll department
• Manage incentives with a key focus on detail and accuracy, overseeing up to $250,000 a year in employee incentives
• Manage and input data for fuel receipts, ensuring timely and accurate entries
• Scan and file completed shipping documentation
• Answer telephone calls and address customer inquiries in a professional manner
• Prepare Bill of Lading (BOL) for drivers, guaranteeing accuracy in every document
• Input data into customer Electronic Data Interchange (EDI) systems
• Distribute units of work to designated warehouse departments for streamlined workflows
• Support the Safety Specialist with various administrative tasks, including handling mail, coordinating wellness activities, and assisting with safety initiatives
• Facilitate communication for on-site chiropractic appointments, ensuring employees receive timely updates and scheduling details
• Coordinate and deliver birthday cakes to employees, helping to foster a positive and appreciative workplace culture
• Be regular in attendance and comply with the Company Attendance Policy

Knowledge, Skills, and Abilities

• Competency in data entry with an unyielding eye for detail.
• Familiarity with warehouse documentation processes, particularly BOLs and shipping papers preferred
• Basic Proficiency in Microsoft Excel, with the capability to perform essential tasks like data input, basic calculations, and formatting.
• Comfortable using various computer software, especially MS Office and WMS systems.
• Skilled in scanning, filing, and organizing a multitude of documents.
• Exemplary communication abilities for effective coordination within the team and with external stakeholders
• The drive to work independently with minimal oversight, while being an integral part of the team
• A keen understanding of confidentiality and its importance

Education and Experience

• High school graduate or equivalent 
• Excellent math skills
• Computer skills to include Microsoft Excel, Word and Office required

Certco is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.