Workplace Coordinator

As a Workplace Coordinator supporting our Food and Hospitality Program, you will work closely with the Workplace Manager to oversee daily pantry support, manage inventory and ordering processes, and ensure the seamless execution of our coffee, fresh fruit, and beverage programs. You will be work closely with our daily ordering technology and partner network, managing daily lunch orders and ensuring proper set-up upon delivery. Additionally, you will support ad hoc catering for meetings and events, as well as the planning and execution of pop-up employee engagement events, such as company milestones, holidays, and celebrations. This role requires a dynamic individual with a strong hospitality background, excellent organizational skills, and a passion for enhancing employee experiences. You will also be expected to provide coverage when the Workplace Manager is out of the office. 

This is a part time role with a schedule of Monday through Friday, 10:00 am-3:00 pm, for a total of 25 hours per week with the ability to flex up to 40 hours. The pay range for this role is $23.00-24.00 per hour.

Job Responsibilities  

• Act as the primary liaison for daily lunch ordering technology and partner network. Be onsite to receive lunch deliveries from vendors and ensure proper set-up. 

• Manage the selection of platform partners based on partner availability and employee feedback 

• Address and resolve any issues that arise, ensuring a seamless experience for employees and clients. 

• Oversee daily stocking, inventory management, and ordering for pantry items, ensuring consistent availability of supplies. 

• Manage the coffee program, ensuring equipment is maintained and stocked with fresh coffee supplies. 

• Maintain the fresh fruit and beverage program, ensuring items are always fresh and available for employees. 

• Coordinate and manage catering for meetings and events, ensuring all details are handled to meet client and employee expectations. 

• Support the planning and execution of pop-up employee engagement events, including company milestones, holidays, and celebrations. 

• Capture user sentiment and feedback, share insights with the team, and implement improvements to enhance the food and hospitality program. 

• Follow and improve processes to ensure efficient operations and high-quality service delivery.. 

• Maintain a customer-focused approach, delivering exceptional service to both internal and external stakeholders. 

• Provide coverage and support for the Workplace Manager when they are out of the office. 

• Other related duties as assigned  

Job Specific Competencies: 

• Attention to detail and a commitment to maintaining high-quality standards 

• Strong organizational and multitasking skills, with the ability to manage multiple priorities effectively.  
• Outgoing and personable, with the ability to promote the program effectively. 

• Excellent interpersonal and communication skills, both written and verbal. 

• Strong problem-solving skills, with the ability to troubleshoot and find solutions quickly. 

• High school diploma or GED required.  

• Demonstrated experience in hospitality, with a strong understanding of food service and corporate catering. 

• 1-2 years of customer service experience, with corporate catering experience highly preferred. 

• Experienced in planning and executing both small- and large-scale events. 

• Medical, dental, & vision insurance starting the first day of the month after hire 
• Long term and short-term disability insurance paid for by Circles 
• 401k with match 
• Life insurance paid for by Circles 
• Up to 15 days of PTO your first year 
• Paid holidays 
• Access to discount programs 
• 30 day paid sabbatical, every five years 
• HSA/FSA account eligibility 
• Access to Employee Assistance Program