HR-Admin Executive

Handle the payment of office expenses (taxi, express, office phone, photocopy, house rental, office rental, office properties…) 

To compile, copy, sort out and file records of office expenses, business transactions, with supporting documentation (contracts, invoices, and receipts, etc.). 

Collaborate with the accounting firm for office’s expense records, make sure transactions and documents complied with accounting, legal, tax regulation. 

Manage bank accounts and cash usage. 

Prepare weekly and monthly management reports

Equipment management:

Update and manage inventory 

Check and maintain the equipment in good condition. Request to repair or replace to Management if needed 

Document: composing/preparing administrative documents, getting approval from the Management and filing documents in the office. 

Receptionist: receive calls, send/receive post, greet and assist visitors, booking meeting rooms and follow up on the schedule. 

Purchasing: Research, propose options to management, and proceed to purchase with vendors. 

Perform other tasks if required. 

Recruitment: coordinate interviews and screen applications when necessary 

Onboarding & Offboarding:

Support collection, signing, scanning and filing documents such as contracts, insurance forms, ID, etc. 

Check employee contracts in Vietnamese language

Prepare equipment for new joiners and leavers 

Develop and carry out efficient documentation and filing system for both paper and electronic records 

Attendance & Overtime:

Keep track of attendance and approved leaves 

Generate attendance and overtime reports 

Reimbursement and welfare: Support collection, signing, scanning and filing welfare and benefit reimbursement documents. 

Support in organizing company events such as monthly birthdays, teambuilding, team dinner and New Year’s celebration 

Advise local practices, especially on local laws and regulations. 

Act as point of contact for officials in case of office inspection 

College or University degree 

At least 2 years of experience in an administration or HR role 

Comprehensive communication in English 

Reliable, accurate, patient, neat and tidy, self-learning attitude 

Have mindset of self-learning and improving