Associate Business Operation Manager

Associate Business Operation Manager - Payment & User Platform page is loaded

Associate Business Operation Manager - Payment & User Platform

Apply locations Indonesia - Jakarta, Green Office Park 1 time type Full time posted on Posted 30+ Days Ago job requisition id R0004539

It's fun to work in a company where people truly BELIEVE in what they're doing!

Job Description

Job Summary :
We are looking for a results-driven and highly skilled Customer Care Operations Lead to plan, develop, and execute strategies for our Payment & User-Platform domain customer care operations. You will be responsible for enhancing customer service, optimizing operational efficiency, and maintaining a strong partnership with our BPO (Business Process Outsourcing) partner. This role involves strategic planning, performance management, and continuous improvement efforts to meet our operational goals.

Requirements

Key Responsibilities:

• Strategic Planning: Develop and implement an operational strategy and business plan for Payment and User-Platform domain customer care operations. This includes tactics and initiatives based on the Customer Care Operations Strategy, aligning with company objectives.

• BPO Partner Management: Collaborate with the BPO partner to ensure they run contact center operations in line with COPC guidelines. Conduct needs assessments, performance reviews, capacity planning, and cost/benefit analyses. Identify and evaluate advanced technologies, establish technical specifications, and set production, productivity, quality, and customer-service standards.

• Monthly/Quarterly/Semesterly/Annual Operating Plan: Develop and maintain an annual operating plan for the Customer Care Operation, focusing on service quality and operational efficiency to achieve company goals.

• Performance Management: Manage the overall performance and relationship with the BPO partner to achieve agreed-upon metrics and standards. Drive continuous improvement by recommending changes as needed to enhance efficiency and effectiveness.

• Performance Monitoring: Monitor performance metrics and evaluate the efficiency of team members at all management levels. Take corrective actions to improve individual and team performance as necessary .

• Professional Development: Stay updated on emerging trends in call center operations management, attend educational workshops, review industry publications, and participate in professional societies to maintain technical knowledge and best practices.

• Quality Assurance: Oversee the quality monitoring and standard monitoring process to ensure high-quality service across all customer care operations teams, including Customer Satisfaction (CSAT), Net Promoter Score (NPS) and Customer Effort Score (CES) aspects.

• Talent Development: Collaborate with the training and learning unit/departments/divisions to develop competency-based learning and build a talented contact center workforce. Foster teamwork, morale, motivation, and a customer-centric focus among managers and staff.

• Team Member Development: Develop and nurture the skills and capabilities of team members through daily monitoring, supervision, quarterly and yearly performance discussions/evaluations, and routine coaching/training in coordination with the People Ops Team.

Requirements (Education, Technical Skills, Relevant Experiences)

General Requirement :

• Minimum University Degree for any major discipline,
• Minimum 5+ years experience in Customer Care Operations, Complaint Management & Recovery, Customer Service or Marketing or Business Process of Junior-Managerial Position.
• Experience in managing day-to day relationships and an ability to proactively engage internal and external customers and stakeholders.
• Must be available to work weekends and/or Holidays as needed
• Must be able to work under specific, defined, and narrow time constraints
• Must conduct themselves in a professional manner at all times including: appearance, communication, ethics set forth in the Company Code of Conduct.
• Track record of creating effective cross-functional partnerships and working effectively through multiple levels of an organization.

Technical and/or Competency Qualifications:

• Proven experience in customer care operations management, preferably in a BPO environment.

• Strong strategic planning and execution skills.

• Proficiency in performance management and metrics-driven decision-making.

• Excellent communication and interpersonal abilities.

• Dedication to continuous improvement and staying up-to-date with industry trends.

• Proficient knowledge on customer satisfaction management, complaint management & recovery, people behavior, total quality management & quality assurance with good Analytical Thinking, Negotiation & Time Management, Planning & Organizing.

• COPC literate, Registered Coordinator will be an advantage

• Excellent Knowledge in Service or Complaint & Recovery Management or Sales & Marketing Basic knowledge

• Proficient in Microsoft /Google/Business intelligence tools (BI tools)/CRM Tools products and other applications e,g : Microsoft Word, Excel, PowerPoint, Outlook, Databases, Gdoc, Gsheet, GSlides, Google data studio, DOMO, Tableau, Oracle BI, SAP, SAS BI, Zendesk, Salesforce, Siebel, etc

• Travel industry knowledge and capability preferably

• Having profound knowledge related to general payment transactions processing (card-based, electronic-based, paper-based) and consumer protections, including user account management, privacy, and security (rules for user passwords, failed login attempts, and account lock-out recovery procedures.)

• Familiar with customer complaint report or any other required report or working framework related to regulator (e.g: OJK, Bank Indonesia)

• Having a basic knowledge referring to the SPPUR (Sistem Pembayaran dan Pengelolaan Uang Rupiah) framework, preferably at least level 2/3/4/5

Non-Technical/Soft skill Qualifications :

• Strong writing, communication, presentation, negotiation and analytical skills

• Advance Analysis, Persistence, Responsive, Proactive, Pleasant Manner & good team work

• Proficient Knowledge in Customer Satisfaction Management, related business Industry (Airline/Hotel/Travel/Financial or Payment Industry management)

• Excellent relationship building skills, problem solving, analytical skills, business acumen required and stakeholders management.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

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About Us

We don’t innovate for the sake of innovation, we utilize technology to simplify people’s lives so they can enjoy their lives better. That belief is what brought Traveloka to be Southeast Asia’s Leading Travel Platform. Traveloka serves 20+ products that include comprehensive travel services. From transportations to accommodations, discovering nearby attractions, and insurance products to financial services, including the groundbreaking ‘Buy Now Pay Later’. With 100+ millions downloads in six countries across the SEA region, we aim to keep exploring for better innovations—all to fulfill our users’ travel aspirations so they can enjoy their lives, their way. Our vision is to enrich people’s life by empowering them in fulfilling their unique travel aspirations, seamlessly.