Logistic Assistant in Bima, NTB

Yayasan Relief Islami Indonesia is seeking a Logistics Assistant based in Bima – Nusa Tenggara Barat.

Reporting Line:

The post holder would directly report to the Logistics Officer.

Key Duties and Responsibilities:

• Handling the YRII (Aceh) procurement process
• Ensuring all procurement processes are in line with YRII procurement policy and manual
• In coordination with the purchase requestor monitoring the procurement contract with suppliers, and contractors
• Ensuring the quality of the goods, works, or services provided by the suppliers, vendors, or contractors are met with the contract requirement
• Provide regular procurement tracking report
• Managing stock and distribution of project equipment
• Managing goods and equipment delivery to and from other YRII office
• Ensuring that stock records are properly maintained.
• Ensuring the Goods/Service Received Notes, Goods/Service Delivery Notes and Stock card are well maintained and filled for every stock movement.
• In coordination with program staff ensuring goods/services hand-over notes are well maintained and filled
• Prepare, maintain, and review purchasing files, reports, and price lists.
• Helping the Logistics Officer to compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
• Track the status of requisitions, contracts, orders, and payments.
• Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• Check shipments when they arrive to ensure that orders have been filled correctly and those goods meet specifications.
• Compare suppliers’ bills with bids and purchase orders to verify accuracy and prepare supporting documents for payment.
• Locate suppliers, using sources such as catalogues and the internet, and interview them to gather information about products to be ordered.
• Provide regular stock reports.
• Managing vehicles and equipment
• Ensuring IRI vehicles and equipment are in good condition and well-maintained

Requirements:

• Bachelor’s degree in a related subject such as Administration / Law / Management / At least Diploma/Bachelor’s degree in the relevant studies
• Good facilitation skills
• Excellent knowledge of computer operation (Windows, Excel, PowerPoint)
• At least one year of experience in the logistics
• At least one year of experience in the community approach
• Experience in writing reports is preferable

Strong interest in development work with respect for confidentiality and commitment to YRII’s overall aims and objectives, including gender, equality, and equal opportunities in all aspects of YRII’s work.

YRII is a faith-based government organization that respects diversity and inclusiveness. Applicants from diverse religions, gender, race, and physical impairment are encouraged to apply

Accountability:

All YRII team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field project

Safeguarding:

Yayasan Relief Islami Indonesia participates in the inter-agency Misconduct Scheme to ensure that our operations and programs, staff, representatives, children, young people, and people at risk are protected against the risk of harm and abuse. With a zero-tolerance approach, YRII is committed to responding appropriately and constructively to any information related to safeguarding issues during the recruitment process.

How to Apply

Please submit your application by completing the application form through this link:

http://bit.ly/Job_Application_Form_Islamic-Relief_Indonesia

Applications submitted directly to Yayasan Relief Islami Indonesia Office will not be considered. Only short-listed candidates will be contacted.

The deadline for submitting applications :   April 5th, 2024