Finance Assistant in Bima, NTB

Yayasan Relief Islami Indonesia is seeking Finance Assistant based in Bima – NTB.

Reporting Line:

Post  holder  would  directly  report  to Finance Officer  in  Lombok  under  the  overall  guidance  and supervision of Finance Coordinator.

Key Duties and Responsibilities:

General

• Implement financial policies and procedures
• Establish and maintain cash controls
• Establish, maintain and reconcile the general ledger
• Monitor cash reserves and investments
• Prepare and reconcile bank statements
• Establish and maintain supplier accounts
• Processes supplier invoices
• Issue cheques for all accounts due
• Ensure transactions are properly recorded and entered into the Microsoft Dinamic AX (accounting system)

Cash Payments:

• Checking the Invoices raised by suppliers and vendors for casting and calculations, totals and sub-totals.
• Check that all relevant columns and cells of payment requisitions Form had been filled properly.
• To check that approval of competent Authority has been taken to make the payment.
• Petty Cash handling & security
• Daily cash closing to have proper control on petty cash
• Check that all relevant columns and cells of payment requisitions Form had been filled properly.
• Checking the Invoices raised by suppliers and vendors.
• To check that approval of competent Authority has been taken to make the payment.
• Preparation of cheques and ensure signatures thereon.

Bank Payments:

• Check that all relevant columns and cells of payment requisitions Form had been filled properly.
• Checking the Invoices raised by suppliers and vendors.
• To check that approval of competent Authority has been taken to make the payment.
• Preparation of cheques and ensure signatures thereon.
• To deduct applicable tax from each and every payment.

Receipt of Funds:

• Preparation of receipts from Donors, staff & or Beneficiaries on behalf of IR
• Keep update record of receipts & ensure to deposit these amounts in IR’s official account
• Support finance Manager in maintenance of record of funds movement, ensuring availability of funds at all times in Country office and sub offices, and prepare request Fund Transfer from Head Quarter.

Bank Liaison:

• Liaison with banks to keep latest development in banking laws and regulations
• Preparation of Monthly Bank Reconciliation Statement
• Keeping up date laws and regulations regarding conversion of foreign currency in to local currency, taking the best rates prevailing in the market and ensuring the best practices.

Strong interest in development work with respect for confidentiality and commitment to Islamic Relief overall aims and objectives, including gender, equality and equal opportunities in all aspects of Islamic Relief’s work.

Islamic Relief is a faith based-non government organization that respects diversity and inclusiveness. Applicants from diverse religions, gender, race, and physical impairment are encouraged to apply.

Requirements:

• University graduate in relevant studies
• Minimum 1-2 years in relevant experience.
• Excellent interpersonal and teamwork skills, working as a team member.
• Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principle.
• Ability to multitask with competing demands under tight deadlines and work under pressure.
• Fully computer literate (Microsoft Office)
• Fluent in Bahasa Indonesia and English.

Accountability:

All Islamic Relief team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field project

Safeguarding:

Islamic Relief Worldwide participates in the inter-Agency Misconduct Scheme to ensure that our operations and programs, staff, representatives, children, young people and people at risk are protected against the risk of harm and abuse. With a zero-tolerance approach Islamic Relief in Indonesia is committed to responding appropriately and constructively to any and all information related to safeguarding issues during recruitment process.

How to Apply

Please submit your application by completing the application form through this link:

http://bit.ly/Job_Application_Form_Islamic-Relief_Indonesia

Applications submitted directly to Yayasan Relief Islami Indonesia Office will not be considered. Only short-listed candidates will be contacted.

The deadline for submitting applications :   April 5th, 2024