Finance Manager - EnABLE Project

Duration of Contract : 12 months (with possibility to extend)

Direct Supervisor : Project Coordinator EnABLE and Head of Finance KEMITRAAN

II. Project Context

The Partnership for Governance Reform (KEMITRAAN) is the selected Implementing Agency for EnABLE Phase-II. KEMITRAAN will be responsible to manage and implement the Project throughout the project cycle and liaise with the key stakeholders in project implementation. In ensuring the effectiveness implementation of the Project, KEMITRAAN will form a quality Project Management Unit that will manage the day to day implementation and monitoring-evaluation of the Project. To carry out the expected development objectives and outputs above, KEMITRAAN will recruit Project Officers that will lead and coordinate the project implementation at the subnational and community level.

The Finance Manager will provide support to appropriate staff with internal and external reporting in line with KEMITRAAN’s financial policy and procedures. S/He will ensure the EnABLE project is in line with KEMITRAAN’s requirement, including responsible for reporting, communication and other financial related matters of the project. The Finance Manager will support Project Coordinator with the documentation required to support the award of grants in support of the Project. S/He will also be responsible for supporting the Project Coordinator in managing the grants portfolio, including liaising with grantees, coordinating with the HRGS unit in Kemitraan, and other duties as assigned, within the specifically assigned project location(s) to her/him.

The Finance Manager will be based in Jakarta and work closely with Project Coordinator, Project Officer, Monitoring, Evaluation and Learning Manager, Admin & Procurement Officer, Finance & Administration Assistants, Consultants and Advisors, Grantees, Government institutions (MoEF, Local Governments), World Bank, and other staffs within KEMITRAAN’s office.

III . Functions / Key Results Expected

Summary Key function and results Expected:

S/he will serve as leader and coordinator of the project team with the following responsibilities:

Financial Management, Reporting, and Support

• Financial analysis and assessment of the project activities, and project proposals from potential Grantees, including revenues, spending, and cash flow forecasts.
• Financial monitoring and evaluation of the partners and third parties, over project activities by analysis of financial reports and audits.
• Preparations of payments in the contracts between Project and partners & third parties.
• Financial handling of funded projects.
• Assist with preparation and review of plans, budgets, performance reports, project proposals, and return on investment analysis.
• Assist with the preparation of medium term and long-term financial plans.
• Assist partners in proper financial recording and reporting, and responsible for compiling reports to The World Bank.
• Assess and advise on the financial capacity of partner organizations and accountability systems.
• Facilitate capacity building and expert knowledge in financial administration and control.
• Contribute to the development and implementation of building financial management capacities for partner oraganizations/institutions, especially in the local and grass-root level.

Grant Management, Reporting, and Support

• Update and audit grant documentation and files, including both hard copy and soft copy files.
• Administrative duties in support of grant management, including daily sorting of paperwork, filing, photocopying documents as necessary, and scanning documents for storage.
• Assist the Project Coordinator and Project Officers in reviewing applications and proposals, by locating or requesting necessary supporting documentation from potential grantees.
• Maintain financial capability records for each grantee to meet Kemitraan requirements as stated in the Kemitraan SOP and Safeguards.
• Provide support to the Project Coordinator with regards to regular monitoring and tracking of grant budgets, and compiling financial reports.
• Assist in processing grantee vouchers for payment by assuring necessary documentation is included.
• Maintain and update logs of grantee status reports.
• Assist in the preparation and coordination of meetings or workshops with grant recipients, community organizers, or service providers associated with grants management activities.
• Work with the Kemitraan Finance and HRGS unit to manage grant disbursement and payments.
• Work with the Admin & Procurement Officer and the Kemitraan General Support unit to compete and purchase goods and services in-kind for grantees.

IV . Qualifications

Education:

· Bachelor’s Degree (or equivalent), preferably in Accounting; Competence and demonstrated experience in the use of computerized systems, including financial software applications is essential;

· Have general understanding on accounting and project software; Competency as Trainer or Facilitator on financial management and planning

Experience:

· At least 5 years work experience in the finance and grants management field, preferably with USAID projects, UN agencies, or international NGOs;

· 3-5 years of substantial experience in finance with a demonstrated track record on financial monitoring of projects;

· Competence and demonstrated experience in the use of computerized systems, including financial software applications is essential;

· Excellent verbal and written communication skills;

· Strong interpersonal skills, attention to detail, discretion and high integrity are imperative;

· Ability and willingness to work with people of different backgrounds and to contribute constructively to a working environment based on mutual respect and trust;

· Can work in a team as well as individually, ability to work under minimum supervision.

For the complete Terms of Reference please download the following link: