HR - General Affair

Our Client is one of the private international school in Jakarta, Indonesia. They were one of the first institutions to receive the IB World School Status.

They are seeking a meticulous and organized General Affairs Officer to join their team. The role will be pivotal in ensuring smooth operations of administrative and facility-related functions within their office, schools, contributing to an optimal learning environment.

Key Responsibilities:

Facilities Management;

- Supervise and coordinate maintenance activities for school facilities, ensuring cleanliness, safety, and functionality.

- Oversee repairs and renovations, liaising with external contractors as necessary.

- Manage inventory and procurement of facility-related supplies and equipment.

Administrative Support;

- Provide administrative support to various departments and senior management.

- Coordinate logistics for school events, meetings, and special projects.

- Maintain records and documentation related to facilities and general affairs operations.

Vendor Management;

- Negotiate contracts and agreements with vendors for services such as security, cleaning, and maintenance.

- Monitor vendor performance and resolve issues promptly to ensure service quality.

Budget Oversight;

- Assist in developing and managing the general affairs budget, tracking expenditures and identifying cost-saving opportunities.

- Prepare reports and forecasts related to facilities and administrative expenses.

Requirements:

- Bachelors degree in HR, Business Administration, Facility Management, or a related field. (Relevant experience may be considered in lieu of a degree.)

- Proven experience min 2 -3 years in facilities management, general affairs, or a similar role, preferably in an educational institution or related sector.

- Strong organizational and multitasking abilities, with attention to detail.

- Excellent communication and interpersonal skills, capable of interacting effectively with staff, vendors, and stakeholders.

- Knowledge of health and safety regulations and experience implementing compliance measures.

- Proficiency in MS Office suite (Word, Excel, PowerPoint) and facility management software (e.g., CMMS).

- Ability to work independently and collaboratively in a team environment.

- Adaptability and problem-solving skills to address unexpected challenges effectively.

- Fluent in English; additional languages a plus.

Personal Attributes:

- Commitment to maintaining a positive and conducive learning environment.

- Integrity and discretion in handling confidential information.

- Proactive and resourceful in addressing operational needs.

- Flexible and responsive to changing priorities and demands.