Executive Assistant

At Henkel, you can build on a strong legacy and leading positions in both industrial and consumer businesses to reimagine and improve life every day. If you love challenging the status quo, join our community of over 50,000 pioneers around the globe. Our teams at Henkel Adhesive Technologies help to transform entire industries and provide our customers with a competitive advantage through adhesives, sealants and functional coatings. With our trusted brands, our cutting-edge technologies and our disruptive solutions, you will have countless opportunities to explore new paths and develop your skills. Grow within our future-led businesses, our diverse and vibrant culture and find a place where you simply belong. All to leave your mark for more sustainable growth.

Dare to make an impact?

• Managed the President’s travel arrangements and agenda, and coordinated the pre-planning of trips, including arranged VISA application.
  
• Coordinate arrangement on handling overseas High-Level visitor for President, including provide the accommodation and visitor briefing book.
  
• Prepare expense reports and reimbursement forms for President.
  
• Organizing and preparing critical presentation and administrative tasks for President.
  
• Organized compliance training, Board of Director / management meeting, including taking minutes and support for its relevant facilities, etc.
  
• Served as President’s representation in Meetings, Conference etc.
  
• Assist with general office administrative tasks as needed.
  
• Assist with filing and organization of information
  
• Liaise proper internal communication between Head Office and the sites
  
• As point of contact to internal (global and regional team, shareholder) and external (consultant) for support on legal / compliance document such as process on Notary Deed and Circular Resolution.
  
• As point of contact to Key Travel Agency, escalate any issues during business review every quarter.
  
• Maintain Indirect Material Service Purchase Requistion daily and Ensure smooth process flow
  
• Prepare Smiling billing reports for ticket and hotel and continue to process Electronic Data
  Interchange/Payment Request Form
  
• Assist Executive Assitant on handling accommodation for Regional
  
• Visitor and/or Executive Committee Meeting, Prepare Payment Request Form for other Department such as
  Finance, IT, All Adhesives departments for miscellenous Payment Request Form
  
• Key Contact for Hotel and Ticket Inquiries (domestic and international travel) and its related tasks (such as,
  Sales Meeting, Meeting Incentive Conference Exhibition)
  
• Assist with general office administrative inquiries
  
• Assist with filing and organization of information