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Admin Assistant/Office Admin (1 Year Contract)

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Number of Applicants

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Job Description - Admin Assistant/Office Admin (1 Year Contract)

  • Leverage office admin and vendor management experience to support operations.
  • Contribute to efficient workplace operations in a progressive environment.
About Our Client

A leading global banking group headquartered in Europe, providing a broad range of retail, corporate, and investment banking services with a strong international presence across key financial markets.

Job Description
  • Manage the upkeeping of the entire office.
  • Liaise with vendors and service providers, including procurement of office supplies, vendor selection, and management/renewal of service contracts.
  • Facilitate new vendor onboarding and follow through on the vendor approval process.
  • Manage office administration payments, including reviewing expense claims and verifying invoices against purchase/service orders, quotations, and contracts.
  • Coordinate logistics for office activities and corporate events such as town halls, annual dinners, training sessions, seminars, and offsites.
  • Act as the point of contact with building management and external vendors for daily facilities operations, repairs, and maintenance matters.
  • Support staff onboarding and offboarding logistics.
  • Assist with office reconfiguration, renovation, and relocation projects.
  • Arrange business travel including flight bookings, hotel reservations, business visa applications, and other travel logistics for executives.
  • Manage front desk and administrative duties including answering incoming calls, greeting visitors, handling mail/couriers, and arranging meeting rooms.
  • Provide occasional pantry support, including serving beverages to visitors when required.
  • Support office health and safety initiatives
  • Act as the local coordinator for internal initiatives and office-related programs as required.
The Successful Applicant
  • Has 5 years of office management experiences within financial services firms.
  • Strong organisational skills with attention to detail and the ability to multitask effectively.
  • Excellent business acumens and organisation skills.
  • Proficiency in Microsoft Office
  • Ability to handle confidential information with discretion and professionalism.
  • A proactive and solution-focused approach to problem-solving.
  • Strong interpersonal skills to liaise effectively with stakeholders at all levels.
What's on Offer

Opportunities for professional growth and development within the Financial Services industry.
Original job Admin Assistant/Office Admin (1 Year Contract) posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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