Admin Assistant/Office Admin (1 Year Contract)

Company : Michael Page

Job Description - Admin Assistant/Office Admin (1 Year Contract)

Leverage office admin and vendor management experience to support operations.
Contribute to efficient workplace operations in a progressive environment.

About Our Client

A leading global banking group headquartered in Europe, providing a broad range of retail, corporate, and investment banking services with a strong international presence across key financial markets.

Job Description

Manage the upkeeping of the entire office.
Liaise with vendors and service providers, including procurement of office supplies, vendor selection, and management/renewal of service contracts.
Facilitate new vendor onboarding and follow through on the vendor approval process.
Manage office administration payments, including reviewing expense claims and verifying invoices against purchase/service orders, quotations, and contracts.
Coordinate logistics for office activities and corporate events such as town halls, annual dinners, training sessions, seminars, and offsites.
Act as the point of contact with building management and external vendors for daily facilities operations, repairs, and maintenance matters.
Support staff onboarding and offboarding logistics.
Assist with office reconfiguration, renovation, and relocation projects.
Arrange business travel including flight bookings, hotel reservations, business visa applications, and other travel logistics for executives.
Manage front desk and administrative duties including answering incoming calls, greeting visitors, handling mail/couriers, and arranging meeting rooms.
Provide occasional pantry support, including serving beverages to visitors when required.
Support office health and safety initiatives
Act as the local coordinator for internal initiatives and office-related programs as required.

The Successful Applicant

Has 5 years of office management experiences within financial services firms.
Strong organisational skills with attention to detail and the ability to multitask effectively.
Excellent business acumens and organisation skills.
Proficiency in Microsoft Office
Ability to handle confidential information with discretion and professionalism.
A proactive and solution-focused approach to problem-solving.
Strong interpersonal skills to liaise effectively with stakeholders at all levels.

What's on Offer

Opportunities for professional growth and development within the Financial Services industry.

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Admin Assistant/Office Admin (1 Year Contract)

Job Description - Admin Assistant/Office Admin (1 Year Contract)

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