Executive Administrative Assistant

Company : Teksystems (allegis Group Singapore )

Job Type : Contract

Singapore

Job Description - Executive Administrative Assistant

Perform general office duties
Prepare purchase order, reports, memos, letters
File and retrieve corporate documents, records, and reports.

Summary:
The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare purchase order, reports, memos, letters, and other documents, facilitate internal process.
File and retrieve corporate documents, records, and reports.
Prepare agendas and make arrangements for committee, board and other meetings.
Make arrangements for travel, planning meetings, etc.
Open, sort and distribute incoming correspondence, including faxes and emails.
Prepare responses to correspondence containing routing inquiries.

Skills:

Ideally minimum 7 years of EA experience required.
Highly matured and professional, seasoned EA experience with solid stakeholder management.
Complex calendar and travel management for 2 people (sponsor and potentially another supporting manager)
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Ability to work independently and manage one's time.
Ability to keep information organized and confident.
Event planning and expense management for the team
Able to multitask effectively and efficiently, supporting the sponsor with team related tasks and meetings.
Ability to work independently and manage one's time.
Ability to keep information organized and confidential.
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Key Requirements:

Efficiency - speed and accuracy in completing tasks like scheduling, travel booking and expense reporting
Reliability - consistency in service delivery
Adaptability - ability to handle changing priorities and support multiple managers / teams, communication. Professional interactions with stakeholders and clarity in writing and verbal exchanges.

We regret to inform that only shortlisted candidates will be notified
Job Reference: R22104900 Chloe Zheng Qimei
Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544

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About the Company

Teksystems (allegis Group Singapore )

Manage reference data requirements for APAC Global Markets with accuracy and efficiency. Drive automation initiatives and process improvements across operations. Collaborate with stakeholders to design and implement new processes and resolve escalations We are seeking a Reference Data Management Spe...

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Executive Administrative Assistant

Job Description - Executive Administrative Assistant

About the Company

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