Secretary (2 Year Contract)

About the Company

Our client is a leading provider of document solutions and digital imaging services, specializing in secure document management, archiving, and workflow processing. You'll be responsible for providing high-level administrative support to the General Manager (GM) and department, including schedule management, confidential document handling, correspondence oversight, meeting coordination, reporting, event planning, asset management, and travel arrangements.

Responsibilities

• Co-ordinate with various parties to organize and maintain the GM schedule.
• Perform full spectrum of high-level administrative duties including scheduling conference meetings and calls, conduct research and preparing reports.
• Responsible for handling confidential documents and perform support duties that are highly confidential.
• Regularly interact with other business units which may have tasks that are more complex in nature.
• Review incoming correspondence, initiate reply as appropriate and route matter requiring actions and follow up to ensure actions are completed.
• Coordinated meetings, prepared agendas, and recorded minutes accurately.
• Provided comprehensive administrative and departmental support.
• Plan and organize department incentive trips, outings, and team events.
• Ensure department assets are properly maintained.
• Liaise with travel agencies for department staff travel requirements and arrangements.

Qualifications

• Diploma in Business Administration or equivalent
• Proficient in Microsoft Office Suite and comfortable with various IT applications.
• Strong verbal and written communication skills.
• Detail-oriented with excellent time management and organizational abilities.
• 2 years of experience as a showroom concierge or brand reception.
• Background in hospitality or customer service roles is an advantage.
• Basic PC and IT skills for daily operational tasks

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Chew Kai-Xinn at for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a reply within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley Talent Solutions

Morgan McKinley Pte Ltd EA Licence No: 11C5502

EAP Registration No: R2196712

EAP Name: Chew Kai-Xinn