About UOB United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values - Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.
Job Description Job Summary: The role is responsible for managing compliance controls, financial planning, people administration, procurement, and premises management to ensure smooth operations and adherence to organizational standards.
Key Responsibilities Controls & Compliance - Perform control testing, document results, and update outcomes in GRC.
- Conduct independent reviews of Line Managers' Excessive Access reports and maintain audit evidence.
- Escalate delayed reviews to Division Head to prevent unauthorized system access.
Financial Management - Prepare annual budgets and year-end accrual plans for operating expenses.
- Develop monthly budget reports and update forecasts.
- Perform headcount reconciliation and monitor Staff Engagement Fund, training, travel, and transport expenses.
- Review monthly forecasts and process AP invoices, including submission of parked vendor invoices and ensuring online approvals.
People Administration - Manage onboarding: arrange computer setup, apply office access, and update distribution lists.
- Handle offboarding and transfers: ensure return of assets, terminate access, and removal of roles
- Organize monthly People meetings, document minutes, and follow up on actions.
- Maintain accurate organization charts and resolve administrative concerns promptly.
Procurement & Expense Tracking - Create purchase requisitions for office supplies, PCs, accessories, and services.
- Perform goods receipt for delivered items and services.
- Submit parked vendor invoices and ensure timely approvals.
- Track departmental expenses.
Fixed Assets & Inventory - Maintain and update fixed assets listing; ensure proper recording and tracking.
- Write off obsolete assets and participate in annual verification exercises.
Manage inventory levels for office supplies and maintain archival records.
- Coordinate Annual Recertification Exercises and maintain Business Role Matrix
Business Continuity & Risk - Act as Business Continuity Management (BCM) Champion: assist in business impact analysis and Business Continuity Process (BCP) completion, conduct BCM awareness training, and coordinate call tree exercises.
Premises Management - Serve as BU admin and primary contact for premises-related information and maintenance.
- Collaborate with Service Ambassadors for proper upkeep of office facilities.
- Monitor user access reports to ensure only authorized individuals have office access.
Job requirement: - Good interpersonal, written, and communication skills with attention to detail.
- Ability to multi-task and manage work tasks with numerous stakeholders, as well as deliver results within tight timelines
- Proficiency in Microsoft Office Suite applications, particularly Excel, Word and Outlook
- Able to work from office full-time
- Relevant working experience with admin roles will be preferred.
Additional Requirements Develop, Engage, Execute, Strategise
Be a Part of the UOB Family
UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.
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