(Sr) Exec Asst / Associate Exec, Senior Management Office (1-Yr Contract)

Career in the Hospital
Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.
We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH
The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position

The Senior Management Office serves as the central administrative hub supporting NUH’s senior leadership team in their strategic and operational responsibilities. The primary purpose of this role is to provide essential administrative support that enables our senior management to focus on strategic healthcare initiatives and organisational leadership to drive NUH’s mission forward.

Reporting to the Senior Manager, this position offers the opportunity to work closely with the senior management while contributing to the daily operations in one of Singapore’s leading healthcare institutions.

Key Responsibilities

• Responsible in providing full spectrum of administrative support.


• Coordinate, schedule and organize meetings that includes preparing of meeting agenda, materials and supporting documents, drafting minutes of meeting and provide support in the follow-up and tracking of matters arising.


• Conduct data collation, data analysis and preparation of presentation slides, reports and documents.


• Assist the department in the planning and executing strategic and operational high impact projects.


• Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.


• Prepare and submit all expense claims and records for the department.


• Handle in-coming and out-going correspondences.


• Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.


• Responsible in organising and managing calendar schedule including meetings, clinical work and events for all his roles.


• Responsible in the arrangement of overseas travel schedule and itineraries.


• Other duties as assigned by Reporting Officer

Key Requirements

• Minimum GCE ‘A’ Level or Diploma with keen interest in healthcare. Fresh graduates are welcome.


• Proficient in Microsoft Office (Word, Excel and Power Point). 


• Strong written and verbal communication


• Detail-oriented with ability to manage multiple priorities and deadlines


• Outstanding interactive skills with stakeholders


• Possess strong analytical and problem-solving abilities


• Good team player with the ability to work independently


• Energetic, self-motivated, pro-active and thrive in dynamic environments

Closing & Applications
When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.