Technical Executive (1 Year Contract)

Responsibilities

Drydock Support

• Assist Technical Sup in preparing Authorization for Expenditure based on the appropriate work Breakdown Structure and ensure completeness in the scope of work

• Verification of cost Centre for requisitions raised by Technical team

• Set up schedule planning and coordinate attendance by service engineers

• Perform verification on manhours and timesheet submitted by service engineers

• Track variation orders from shipyard and update cost control team

• Track status of critical equipment parts shipment

• Participate in drydock closure process through verification of job completion status (vs scope of work) and review of open PO report.

• Maintain critical drydock documentation for postmortem review and future planning purposes.

• Monitoring of Technical Vessel Operating Expenditure (“VOE”)

• Preparation of vessel monthly technical VOE analysis and provide key highlights to Technical Manager

• Support in the monthly accruals review for Technical VOE

Asset Management and Compliance

• Maintain and update vessel's trading certificates

• Apply for the renewal of key certificates such as Bunker Convention Certificate, ship station

• license and Wreck Removal Certificate from the vessel's flag

• Prepare and circulate the monthly vessel compliance status report

• Prepare and circulate key vessel performance status reports

• Support on documentation requirements in event of insurance claims.

Other Support

• Preparation of purchase orders for Technical related spent

• Administrative support to technical team which may include expediting delivery of critical parts for vessels and ad hoc payment request for urgent purchases as well as travel arrangements

• Diploma or above in a related field e.g. Maritime Business, Engineering, Supply Chain, Business

• Administration. Equivalent formal experience and training will be considered.

• Minimum 3 years’ experience operating in technical executive support role within a maritime industry preferably with vessel management exposure

• Previous experience in supporting vessel drydocking will be advantageous

• Knowledge of other computer software and programs where applicable – SAP, ABS NS, SAP and Microsoft Office tools

• Strong initiative and multi-tasking skills

• Time management skills with a strong sense of prioritization and follow through strong planning, organizing, coordinating, problem solving skills

• Effective communications skills (both speaking and writing)