AC and Admin Officer

Company Overview

Otte International provides structural and geotechnical engineering software and services, including training and technical support for applications like ETABS, SAFE, SAP2000, IDEA StatiCa, and GeoStudio across Singapore and Malaysia.

Job Summary

Support financial and administrative operations by managing accounts payable/receivable, maintaining customer databases, coordinating sales cycles, and assisting with marketing materials and office administration.

Responsibilities

• Generate detailed reports on accounts payable (AP) and accounts receivable (AR) to support financial tracking
• Post journal entries for AR and AP invoices and expense reimbursements accurately into QuickBooks
• Maintain and update customer information in the Bigin (Zoho) database to ensure data accuracy
• Manage calendars to coordinate appointments and meetings efficiently
• Prepare quotations and manage the sales cycle through to invoice payment completion
• Coordinate the production and update of marketing and training materials, including brochures and website content
• Perform general office administration and maintenance tasks to support daily operations

Preferred competencies and qualifications

• Diploma holder with at least 1 year of relevant work experience
• Proficiency in Microsoft Office applications, especially MS Excel
• Experience using QuickBooks accounting software preferred
• Strong interpersonal and communication skills to collaborate effectively with team members and customers
• Ability to work independently while contributing as a cooperative team player
• Meticulous attention to detail to ensure accuracy in financial and administrative tasks