Account & Admin Officer

Duties and Responsibilities

• Issue cheques, enter the vendor’s bill, and record donations, and season parking income in the QuickBooks accounting software.
• Handle account receivables and account payables.
• Prepare rental invoices and follow up on the outstanding rental.
• Perform monthly petty cash and bank reconciliation, i.e. SCB and UOB.
• Prepare Education Fund Income and Expenditure Statement.
• Submit tax-deductible donations to IRAS via the ipclink system.
• Manage and update petty cash claims.
• Perform petty cash and bank reconciliations.
• Assist in the preparation of the management accounts and budget variance analysis reports for the Board’s meeting.
• Assist in the preparation of the annual budget for Board meetings.
• Assist with the external annual audit.
• Submit audited financial statements to Charity Portal, and MOH.
• Assist in day-to-day general administration and operational matters.
• Ad hoc duties as assigned by the management.
• Positive to participate and respond to company activities.

Requirements

• Excellent in communication and time management.
• Ability to interact well with different levels of personnel skills, Proficient in Chinese and English both oral and written (to liaise with the Chinese-speaking associates).
• Meticulous and details and able to handle confidential information.
• Being honest and reliable with a conscientious and responsible attitude.
• Fast learner and open-minded, enthusiastic, and meticulous individuals who are willing to learn.
• Team Player with good interpersonal and communication skills.
• Strong interpersonal skills, independent & positive work environment.
• Prior experience in using QuickBooks accounting software and Microsoft Office suite with emphasis on Excel skills and Word skills would be a plus.

Educational Qualifications

• A minimum Diploma or Degree in Accounting or Finance is preferred.