Account Admin (Payables & Inventory Management)

Key Responsibilities

Accounts Payable Administration

• Verify, process, and record supplier/vendor invoices accurately and on time.
• Prepare payment vouchers, Track payment due dates and ensure timely settlement.
• Liaise with suppliers on billing discrepancies, credit notes, and outstanding balances.
• Maintain organized filing of invoices, receipts, and payment records with accuracy.

Equipment Inventory & Maintenance Management

• Maintain and record equipment purchases, transfers and write-offs.
• Obtain stock counts from Ops team and reconcile against system records.
• Monitor equipment maintenance lifecycle, certificate validity and flag items due for replacement/ renewal.
• Liaise with vendors for repairs and servicing
• Coordinate with departments on equipment requisition.

Cross-Functional Administration

• Provide direct administrative support to the management.
• Assist in ensuring the functionality of office equipment. 
• Support ad-hoc administrative tasks, coordinating corporate events.

Requirement

• Ability to work independently and collaboratively within a team.
• Proficient in Microsoft Excel, Microsoft Word and Microsoft Power Point.
• Positive attitude and willingness to learn.
• Demonstrate workplace integrity and uphold respect, honesty, responsibility and accountability.