Account & Admin

About Us

Established in 1986, Alan Photo Pte Ltd is a well-established name in Singapore’s photography industry. We serve both enthusiasts and professionals through our retail stores, extensive lens offerings, and dedicated studio facilities.

💼 The Role

We are looking for a Finance & Admin Executive who is detail-oriented, proactive, and eager to learn. This role offers a well-rounded exposure to finance operations and administrative functions, working closely with both finance and sales teams.

🧾 Key Responsibilities

• Coordinate with internal departments to ensure accurate billing and smooth payment processing
• Assist in accounts receivable audits by preparing supporting documentation and reports
• Perform daily closing activities and bank reconciliations to maintain accurate financial records
• Provide administrative support, including data entry, filing, and document management
• Assist in month-end closing processes and preparation of financial reports
• Support invoicing functions and perform basic finance-related duties as assigned
• Collaborate with the sales team to prepare and maintain e-commerce sales reports
• Process and manage credit note requests, ensuring proper documentation and approvals
• Post accounting entries in the ERP system based on bank statements and supporting documents, ensuring accuracy and completeness
• Assist in filing and maintaining suppliers’ invoices and delivery orders
• Retrieve suppliers’ invoices and delivery orders to support payment processing
• Support general administrative duties and handle ad hoc tasks as required

🌟 What We’re Looking For

• Positive mindset with willingness to learn
• Team player who actively contributes ideas and solutions
• Comfortable with administrative work and documentation
• Adaptable to change, especially with upcoming ERP system upgrades
• Detail-oriented and responsible

📍 Work Details

• Location: Ubi (10-minute walk from Tai Seng MRT)
• Working Hours: Monday to Friday, 9:30am – 6:30pm

🚀 Why Join Us?

• Gain hands-on experience in both finance and business operations
• Be part of a stable and established company
• Supportive and collaborative team environment
• Opportunity to be involved in ERP system transformation