Account cum Admin Assistant

Key Responsibilities

• Provide general administrative and clerical support to the management team.
• Maintain accurate filing systems and company records.
• Prepare reports, correspondence, and other documentation as required.
• Handle emails, and customer inquiries professionally.
• Arrange and coordinate deliveries with customers, suppliers, and logistics providers.
• Monitor delivery schedules and ensure timely fulfillment of orders.
• Follow up on delivery status and resolve any delivery-related issues.
• Perform stock cut and update inventory systems accordingly.
• Report stock discrepancies and coordinate corrective actions.
• Prepare and issue invoices accurately and promptly.
• Verify sales orders, delivery orders, and supporting documents before invoicing.
• Maintain invoice records and ensure proper filing.
• Follow up on outstanding invoices and coordinate with customers when necessary
• Monitor daily operational activities to ensure smooth workflow.
• Coordinate with various departments to support operational requirements.

·       Performad hoc administrative duties and other responsibilities as assigned

Requirements

• Minimum Diploma qualification, or 3–5 years of relevant administrative experience.
• Experience with inventory management and invoicing systems is an advantage.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Strong organizational, multitasking, and communication skills.
• Able to work independently and meet deadlines.
• Attention to detail and accuracy in data entry and record keeping.

Preferred Skills

• Knowledge of inventory control and logistics coordination.
• Experience using accounting, or invoicing systems.
• Ability to prepare and process invoices, purchase orders, delivery orders, and related documentation accurately.
• Good understanding of basic accounting and administrative procedures.