Account Executive (Accounts Receivable / Subsidy / Process Grant)

Key Responsibilities

Accounts Receivable

• Prepare and issue invoices, debit notes, credit notes, and statements to parents/customers

• Monitor outstanding receivables and follow up on overdue payments.

• Coordinate with Centre Leaders and parents regarding billing discrepancies and payment issues.

• Reconcile customer accounts and investigate variances.

• Process receipts and allocate payments accurately in the accounting system.
• Prepare monthly Accounts Receivable ageing reports.
• Reconcile collections and bank receipts.
• Maintain accurate customer records and supporting documentation.
• Assist in month-end closing activities and audit requirements.

• Ensure compliance with organisational policies and internal controls.

Subsidy & Grant Administration

• Process and verify subsidy applications, adjustments, and withdrawals in accordance with ECDA requirements and organisational policies.

• Monitor subsidy eligibility, attendance records, and supporting documents to ensure accurate subsidy claims.

• Perform reconciliation of subsidy receipts received from ECDA against claims submitted and investigate discrepancies.

• Liaise with Centre Leaders, parents, and relevant authorities on subsidy-related matters.

• Prepare and submit grant claims and supporting documentation within stipulated deadlines.

• Maintain proper records of subsidy and grant applications, approvals, claims, and supporting documents.

• Ensure compliance with ECDA regulations, grant conditions, and audit requirements.

• Support subsidy and grant audits, reviews, and enquiries by internal and external stakeholders.

Finance Operations & Process Improvement

• Support process improvement initiatives to enhance billing, collection, subsidy administration, and operational efficiency.

• Participate in finance projects, system implementation, and automation initiatives.
• Assist in strengthening internal controls and finance procedures.
• Provide backup support to other finance functions as required.
• Perform other finance-related duties as assigned

Key Requirements

Education

• Diploma or Degree in Accounting, Finance, Business Administration, or related discipline.

Experience

• Minimum 2 years of Accounts Receivable, finance, or accounting experience.

• Experience in subsidy administration, grant management, childcare, education, or social service sectors will be an advantage
• Familiarity with ECDA subsidy and grant processes will be an added advantage.

Skills & Competencies

• Strong attention to detail and accuracy
• Good analytical and problem-solving skills
• Good communication and interpersonal skills
• Ability to handle customer and stakeholder enquiries professionally
• Proficient in Microsoft Excel and accounting systems
• Strong organisational and time management skills
• Ability to work independently and meet deadlines
• Ability to manage multiple priorities and regulatory requirements.