ACCOUNTING OFFICER

Job Description & Requirements

1. Full Set of Accounts Management:

• Responsible to manage and maintain the full set of accounts.
• Ensure accurate and timely recording of financial transactions.
• Support monthly, quarterly, and annual financial statements and reports.
• Handle all aspects of accounts payable and receivable.
• Perform bank reconciliations and monitor cash flow.
• Handling and developing improvement processes in overall General Ledger account including managing subledger of AR, AP, and Inventory account, Intercompany transaction, account revaluation and depreciation.
• Update the receipt entries in the accounting system on daily basis
• Handle subcontractor payment claims, retention sums, and final accounts
• Implement and maintain effective internal controls and ensure compliance with statutory requirements
• Prepare monthly financial reports, cash flow forecasts, and project profitability analysis
• Coordinate with project managers, procurement, and site teams for accurate cost tracking and billing
• Manage and lead the accounting team, including mentoring junior staff

2. General Ledger Maintenance:

• Maintain and reconcile general ledger accounts.
• Ensure compliance with accounting standards and regulations.
• Prepare and post journal entries as required.

3. Financial Reporting and Analysis:

• Assist in the preparation of budgets and forecasts.
• Conduct financial analysis to support business decisions.
• Prepare ad-hoc financial reports as needed.
• Prepare accurate and timely monthly, quarterly, and annual financial statements
• Analyze financial data to identify trends, variances, and opportunities for cost control or revenue improvement
• Provide detailed project-wise profitability reports and variance analysis against budgets
• Develop and maintain cash flow forecasts, budgeting, and financial projections
• Support management with actionable financial insights for strategic decision-making
• Ensure compliance with accounting standards, regulatory requirements, and internal policies

4. Compliance and Audit:

• Ensure compliance with local tax, GST regulations and filing requirements.
• Ensure quarterly GST submission is accurate and submitted on timely basis
• Assist with internal and external audits.
• Maintain accurate and organized financial records.

5. Human Resources Functions:

• Support monthly payroll and incentive calculations.
• Process staff claims and reimbursements.
• Maintain and organise personnel records and filing.
• Oversee or support payroll processing, ensuring accuracy in salary payments, overtime, leave, CPF, and other statutory contributions
• Maintain and update employee records, contracts, and HR databases in compliance with MOM regulations
• Assist with recruitment and onboarding of new staff, including preparation of offer letters and orientation
• Monitor and track staff attendance, leave, and medical records
• Coordinate performance reviews, evaluations, and annual increment or bonus recommendations
• Ensure compliance with employment laws, workplace safety, and HR best practices
• Handle employee relations matters, including disciplinary actions, grievances, and workplace issues
• Support the Director in planning manpower needs, headcount reporting, and HR budgeting
• Liaise with government bodies on matters such as work permits, levy, and foreign worker documentation (if applicable)

JOB REQUIREMENTS:

• Bachelor’s degree in Accountancy/Finance strongly preferred.
• Minimum 3 years of full set accounting experience.
• Meticulous and organized.
• Proactive and independent
• Possess excellent communication and interpersonal skills
• CPA/ACCA/CA or equivalent is a plus point
• Strong technical skills and ability to work in a fast-paced environment, having good oral and written communication skills and be analytical, independent, and proactive
• Proficient in using accounting software such as Xero and QuickBooks
• Minimum [1–3] years of hands-on experience with Xero and/or QuickBooks Online/Desktop
• Able to manage day-to-day bookkeeping, invoicing, bank reconciliations, and financial reporting using Xero/QuickBooks
• Manage and lead the accounting team, ensuring accurate and timely reporting of all financial matters
• Oversee daily financial operations and provide regular updates and financial reports to the Director
• Ensure smooth coordination within the finance team and alignment with management’s strategic goals

Benefits:

• Competitive salary package, commensurate with experience and qualifications
• Annual performance bonus based on company and individual performance
• Transport allowance or reimbursement
• Paid annual leave, medical leave, and public holidays as per MOM guidelines
• Training and development support, including workshops or software certifications (e.g., Xero, QuickBooks)
• Opportunities for career advancement within the finance or management team
• Transport or travel allowance (if required to visit project sites)
• CPF contributions in accordance with Singapore regulations
• Supportive working environment with collaboration between accounts, project, and site teams
• Company-sponsored events, team-building activities, and festive celebrations
• Training and development support, including courses on accounting software (e.g., Xero, QuickBooks) or leadership programs
• Use of company laptop and tools for efficient remote or on-site work