accounts and admin assistant

MAIN DUTIES

·        Manage daily office operations including scheduling, correspondence, filing, and data entry.

·        Handle incoming calls, emails, and office communications.

·        Order and manage office supplies, coordinate with vendors, and oversee general facility upkeep.

·        Support HR, procurement, and logistics with administrative tasks.

·        Organize meetings, prepare agendas, and maintain company records.

Accounts Payable(AP):

·        Receive, verify, and process supplier invoices and expense claims.

·        Match purchase orders with invoices and delivery notes.

·        Enter vendor bills into the accounting system and prepare payment summaries.

·        Coordinate payment runs and online transfers.

·        Maintain accurate vendor records and resolve payment discrepancies.

·        All data entries are to be recorded in the ERP system

AccountsReceivable (AR):

·        Generate and send customer invoices based on sales or delivery data.

·        Record incoming payments and update the accounting system accordingly.
·        Monitor accounts receivable aging and follow up on overdue payments.

·        Liaise with customers to resolve billing issues or disputes.

·        Assist with monthly AR reporting and reconciliations.

·        All data entries are to be recorded in the ERP system