Accounts & Admin Executive

Job Description:

• Handle full set of accounts and assist in preparing timely and accurate financial reports
• Manage Accounts Payable (AP), Accounts Receivable (AR), invoicing, purchase orders (POs), and billing processes
• Follow up on the preparation, issuance, and collection of all invoices, payments and monitor outstanding receivables, including chasing overdue invoices
• Assist in budgeting, financial planning, and basic forecasting
• Support cash flow monitoring and ensure proper recording of transactions
• Update management on financial data and highlight any discrepancies
• Monitor expenses, project costs, and CAPEX tracking against budget
• Ensure proper documentation and filing of financial records
• Ensure compliance with GST, tax, and statutory requirements in line with Inland Revenue Authority of Singapore guidelines and Singapore Financial Reporting Standards
• Assist with audit preparation and liaise with auditors, tax agents, and external parties
• Support management by providing basic financial analysis and reports for decision-making
• Assist in identifying cost-saving opportunities and process improvements
• Support applications for grants, funding, or claims where required
• Perform administrative duties and provide general support to ensure smooth office operations.
• Undertake any other ad-hoc duties as assigned by supervisors or management.

Requirements:

• Degree/Diploma in Accounting, Finance, or related field
• Minimum 2–4 years of relevant accounting or finance experience
• Proficiency in accounting software
• Strong knowledge of Singapore financial regulations and practices
• High level of accuracy and attention to detail
• Excellent analytical, organizational, and communication skills
• Ability to work independently and as part of a team