Accounts and Admin Executive

The Accounts & Administrative Executive is responsible for supporting the company's financial, accounting, and administrative functions to ensure smooth daily operations. The role involves managing accounts payable and receivable, maintaining accurate financial records, coordinating office administration, supporting property and asset management activities, and ensuring compliance with company policies and regulatory requirements.

The successful candidate will play a key role in supporting the management of cold chain facilities, warehouses, refrigerated assets, and related business operations.

Key Responsibilities

Accounting & Finance

• Maintain accurate and timely accounting records in accordance with company policies and accounting standards.
• Process accounts payable and accounts receivable transactions.
• Prepare and issue customer invoices, debit notes, and credit notes.
• Monitor customer collections and follow upon overdue payments.
• Verify supplier invoices and process payments promptly.
• Perform monthly bank reconciliations and account reconciliations.
• Assist in preparing monthly management reports and financial statements.
• Support annual budgeting and forecasting exercises.
• Maintain fixed asset registers and track capital expenditure.
• Assist with audit preparation and coordinate with external auditors.
• Support tax filings, GST/VAT submissions, and regulatory reporting requirements.
• Monitor operational expenses and highlight cost variances to management.
• Assist in implementing and improving administrative and accounting processes.
• Support in ad-hoc administrative matters assigned by the CFO.

Qualifications & Experience

Education

• Diploma in Accounting, Finance, Business Administration, or related discipline.
• Professional accounting qualifications (e.g., ACCA, CPA, CA) are an advantage.

Experience

• 2–5 years of relevant accounting and administrative experience.
• Experience in real estate, logistics, warehousing, cold chain, facilities management, or property management industries is preferred.
• Familiarity with accounting software and ERP systems.

Required Skills & Competencies

Technical Skills

• Strong understanding of accounting principles and bookkeeping.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience with accounting software is an advantage (e.g., Xero, Yardi, Boon software).
• Ability to prepare financial reports and perform reconciliations.

Soft Skills

• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and meet deadlines.
• Strong problem-solving and analytical skills.
• Professional integrity and confidentiality.

Key Performance Indicators (KPIs)

• Timely and accurate processing of invoices and payments.
• Outstanding collection performance and aging control.
• Accuracy of financial and administrative records.
• Timely completion of monthly reconciliations and reports.
• Compliance with audit and statutory requirements.
• Effective management of administration matters