Job Description: Accounts & Logistics Executive

Company: ONEWOOD

ONEWOOD is a sustainable reconstituted timber brand that provides high-performance timber solutions for architecture, interior, outdoor, and construction applications. We work with architects, contractors, designers, homeowners, and project partners to deliver durable and sustainable timber products for residential, commercial, and public projects.

We are looking for a responsible and organised Accounts & Logistics Executive to support our daily finance, administrative, inventory, and delivery operations.

Job Responsibilities

Accounts & Finance Support

• Prepare and issue invoices, delivery orders, purchase orders, quotations, and receipts.
• Assist with accounts payable and accounts receivable matters.
• Monitor customer payments and follow up on outstanding invoices.
• Record supplier invoices, payment vouchers, and expense claims.
• Assist with bank reconciliation and monthly accounting reports.
• Maintain proper filing of accounting documents and transaction records.
• Coordinate with external accountants or auditors when required.
• Support GST documentation and other finance-related administrative matters.

Logistics & Operations Support

• Coordinate delivery schedules with customers, suppliers, drivers, and site personnel.
• Arrange local deliveries and ensure products are delivered accurately and on time.
• Prepare delivery orders, packing lists, and related logistics documents.
• Monitor stock movement, inventory levels, and warehouse records.
• Coordinate with the production or warehouse team on product availability.
• Assist with incoming and outgoing goods checking.
• Liaise with freight forwarders, transporters, and suppliers for import/export or local logistics matters.
• Ensure proper documentation for all goods received and delivered.

Administrative Support

• Maintain organised records for sales, purchase, inventory, and delivery documents.
• Support customer service enquiries related to order status, delivery timing, and documentation.
• Assist the sales and operations team with day-to-day administrative tasks.
• Help improve internal workflow for accounts, inventory, and logistics tracking.

Job Requirements

• Minimum Diploma or relevant qualification in Accounting, Business Administration, Logistics, or related field.
• At least 2 - 3 years of working experience in accounts, logistics, administration, or operations support.
• Basic accounting knowledge is required.
• Experience with accounting software, inventory systems, or Microsoft Excel will be an advantage.
• Able to coordinate with customers, suppliers, drivers, and internal teams.
• Organised, detail-oriented, and able to multitask.
• Good communication and follow-up skills.
• Responsible, reliable, and willing to learn.
• Experience in construction materials, timber, building products, or project-based industries will be an advantage.

Preferred Skills

• Knowledge of invoicing, payment follow-up, and basic bookkeeping.
• Familiarity with stock control and delivery coordination.
• Ability to work in a fast-paced SME environment.
• Proficient in Microsoft Office, especially Excel.
• Able to speak English; Mandarin or other languages will be an advantage for supplier/customer coordination.

Working Location

Singapore

Employment Type

Full-time