Accounts Assistant

Job Duties and Responsibilities

1. Accounts Receivable (AR) & Accounts Payable (AP)

• Handle daily AR/AP functions, including data entry and journal posting.
• Prepare invoices for all revenue streams.
• Match collections with invoices and update accounting records accurately.
• Track outstanding payments and follow up with customers and donors.
• Perform AR/AP reconciliations and resolve discrepancies promptly.

2. Bank & POS Reconciliation

• Maintain and reconcile bank accounts on a regular basis.
• Reconcile POS transactions with bank deposits and investigate variances where necessary.
• Financial Schedules & Reporting
• Maintain fixed assets schedules and balance sheet item schedules.
• Extract, transform, and load (ETL) financial and operational data from various departments for accounting and reporting purposes.
• Support the Finance Team in preparing monthly and annual closing reports.

3. Payments & Payroll

• Process weekly payment runs to suppliers and vendors.
• Process staff claims and assist in payroll preparation.
• Manage petty cash transactions and ensure proper documentation.

4. General Finance Support

• Assist in monthly and annual closing processes through preparation of journals, schedules, and reconciliations.
• Perform ad-hoc and one-off finance or administrative tasks as assigned.
  

Required Qualifications

• Diploma or above in Accounting, Finance, or related field.
• 1–2 years of accounting experience preferred.
• Proficiency in accounting software and MS Excel.
• Strong attention to detail and good organizational skills.
• Ability to work independently and as part of a team..

Desired attributes:

• Strong Attention to Detail – Ensures accuracy in data entry, reconciliations, and financial records.
• High Level of Integrity – Handles sensitive financial information with confidentiality and professionalism.
• Organised and Efficient – Able to prioritise tasks, meet deadlines, and manage multiple responsibilities.
• Proactive and Responsible – Takes initiative to follow up, resolve discrepancies, and improve processes.
• Strong Communication Skills – Able to communicate clearly with internal teams, customers, donors, and vendors.
• Analytical Mindset – Comfortable working with numbers and identifying irregularities in data or transactions.
• Team Player – Works collaboratively within the finance team and with other departments.
• Adaptable and Willing to Learn – Open to new systems, processes, and evolving responsibilities.
• Good Problem-Solving Skills – Able to handle issues independently and propose practical solutions.
• Customer-Service Oriented – Approaches internal and external stakeholders with patience and professionalism.