Accounts Assistant / Accounts Executive

At Little Farms... unyielding Integrity is required of us all. The most important role of our team members is to deliver a WOW & UPLIFTING Little Farms Hospitality Experience experience for our customers. The team creates a fun, warm and friendly shopping experience throughout the store by sharing their product knowledge and enthusiasm with our customers helping to answer questions, offering suggestions and walking our customers to the products they are searching for. Every one of our team members ensures our customers know that they are always welcomed and cared for here at Little Farms.

Reporting to the Chief Financial Officer (and assisting the AP Accounts Executive), the Accounts Assistant is responsible for assisting in the Accounts Payable and Sales Reconciliation functions of the Little Farms Group of companies.

You are required to assist in reconciling and updating store sales tender transactions, updating/uploading payables transactions and will assist with queries from the Group’s external auditors (where necessary).

You may also be required to provide administrative support and work with members of other functional departments from time to time.

Duties:

• To perform daily sales reconciliation for all accepted tender types.
• To perform invoice matching and highlight any discrepancies.
• To assist with data entry work where necessary.
• To maintain spreadsheets for monitoring and analyzing accounting data and prepare financial reports.
• To complete and coordinate accounting information with external auditors (GTO audits and annual audit).

Job Scope:

1.Accounts Payable

• Ensure all trade invoices posted into the Accounts Payable system have been received in the system (by either the Buying Admin Dept for warehouse receipts or by the stores for local receipts)
• Ensure complete submission of trade invoices (from both the Buying Admin Dept and stores) via verification to the respective system receiving report and any attached delivery documents
• Ensure all invoices are updated and posted into the Accounts Payable system accurately and on a timely basis (paying particular attention to currency and GST fields)
• Ensure proper tax invoices are obtained for all local expenses subject to GST and highlight any discrepancies
• Ensure non-trade invoices are appropriately approved by the authorized Manager prior to update into the Accounts Payable system
• Ensure all documentation is properly filed (either in the Cloud or hard copy where applicable)
• Highlight any unusual transactions to the CFO or CEO

2.Sales Reconciliation/Accounts Receivable

• Reconcile store takings (by tender type) to LS Retail POS report
• Validate cash bank-in amounts to the bank statement
• Validate NETS, Visa/Master, Amex and other EFT-POS or Third-Party delivery providers settlements to the bank statement
• Validate other tender types (eg: gift vouchers, mall vouchers, etc) to subsequent bank settlement
• Ensure full documentation for store Petty Cash disbursements
• Upload respective disbursement files (and necessary attachments to the Cloud)
• Follow up with the respective Store Manager for missing documentation
• Highlight bank-in/petty cash discrepancies to CFO/CEO

3.Others

• Other tasks as requested by the CFO from time to time

Skills and Qualifications of an Accounts Assistant :

Qualifications:

• Minimum Experience Required: 1+ Years’ experience at a similar level.
• Diploma in Accounting/Accountancy
• Experience in: AR, GL accounting, month-end closing

 Personal Skills:

• Hands-on experience with an established accounting system (ERP preferable)
• Good MS Excel skills
• Integrity, diligence, accuracy, and with strong attention to detail/process
• Excellent communication skills, both verbal and written
• A team player who enjoys a fast-paced environment and is able to prioritize multiple tasks to meet deadlines.